Junior Retail Branch Admin Assistant - VKB Retail, Verkykerskop

VKB Group; Maluti-a-Phofung Local Municipality; On-site; ZAR 180,000 - 240,000; Full time

Job summary

VKB Group is seeking a detail‑oriented admin professional to manage stock movements, GRVs, invoices, and related records across our retail operations. You will ensure accuracy, timely processing, and strong customer service to both internal and external stakeholders.

Ideal candidates will have Grade 12, proficiency in Word/Excel, Afrikaans and English, and a valid driver’s license with own vehicle. Experience in agriculture or VKB systems is a plus.

Qualifications

• Grade 12 / NQF Level 4.”
• Computer literacy with proficiency in Microsoft Word and Microsoft Excel.
• Proficient in Afrikaans and English
• Valid Driver's license and own vehicle

Responsibilities

• Maintain high standards of administration and record keeping.
• Process Goods Received Vouchers (GRVs) accurately and timeously.
• Complete and process supplier invoices in accordance with company procedures.
• Process and administer stock claims.
• Issue GRVs for incoming stock.
• Monitor and manage stock deviation reports.
• Support stock control activities and stock accuracy initiatives.
• Deliver professional customer service to internal and external customers.

Skills

Administrative processing

Customer service

Numerical accuracy

Attention to detail

Communication

Planning and Organising

Teamwork

Relationship Building

Problem Solving

Compliance

Education

Grade 12 / NQF Level 4

Tools

Unix

Microsoft Excel

Microsoft Word

Job description

Introduction to the VKB Group

The VKB Group is an agricultural company providing support to farmers and producing straight-from-the-farm foods for consumers. Apart from its various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK.

Our roots are firmly planted in agriculture, with farming at our core, continuously growing and evolving throughout the years. Starting with providing everything needed on the farm to produce food, we now operate across the entire food supply chain, including processing, logistics, storage, handling and national and international market channels.

This \"house of brands\", established with the support of our farmer shareholders, forms the foundation for building the agribusiness of the future.

More About VKB Retail

VKB Retail forms an important part of the VKB Group's agricultural value chain by providing farmers, producers, businesses, and communities with access to quality agricultural products, farming inputs, and retail solutions. Through a strong customer-focused approach, VKB Retail supports agricultural productivity while building long-term relationships with customers across South Africa. Employees have the opportunity to contribute directly to a business that supports food production and rural development while working within a trusted and well-established agricultural organisation.

Why This Role Matters

Accurate administration is essential to the success of a retail operation. This role ensures that stock movements, supplier transactions, customer service activities, and operational records are managed efficiently and accurately. By maintaining high administrative standards and supporting effective stock control processes, the successful candidate will help reduce risk, improve service delivery, and contribute to the overall performance of the business.

Why Join VKB?

At VKB, you become part of a people-focused organisation with deep agricultural roots and a strong commitment to growth and innovation. This role offers the opportunity to develop valuable administrative and retail experience while contributing to an organisation that supports farmers and feeds communities. You will work alongside committed colleagues who value accountability, teamwork, continuous improvement, and delivering excellent service to customers.

What Success Looks Like

• Maintains accurate and up-to-date administrative records and documentation.


• Processes GRVs, invoices, and stock-related transactions efficiently and correctly.


• Supports effective stock control through accurate monitoring and reporting.


• Resolves stock claims promptly and professionally.


• Delivers excellent customer service and support.


• Monitors stock deviations and assists in reducing operational risk.


• Contributes to improved administrative processes and operational efficiency.


• Ensures compliance with company procedures, controls, and standards.

Who We Are Looking For

We are looking for a detail-oriented and dependable individual who takes pride in accurate administration and exceptional service delivery. The ideal candidate enjoys working with information, systems, and processes while supporting both customers and colleagues. They are organised, numerically confident, and committed to maintaining high standards of accuracy. This role is well suited to someone who takes initiative, values teamwork, builds strong working relationships, and continuously looks for ways to add value and improve current processes.

Minimum Requirements

Qualifications

• Grade 12 / NQF Level 4

Essential Experience and requirements

• Computer literacy with proficiency in Microsoft Word and Microsoft Excel.


• General administrative experience.


• Proficient in Afrikaans and English


• Valid Driver's license and own vehicle

Advantageous

• Experience within the agricultural industry.


• Previous VKB administrative experience would serve as an advantage (Unix)

Competencies

• Communication


• Problem Solving and Analysis


• Planning and Organising


• Customer Focus


• Teamwork and Collaboration


• Relationship Building


• Compliance and Attention to Detail


• Accountability


• Personal Resilience

Skills Required

• Administrative processing


• Goods Received Voucher (GRV) administration


• Invoice processing


• Stock control administration


• Stock claims management


• Numerical accuracy


• Record keeping
  


• Microsoft Excel proficiency


• Customer service

Key Responsibilities

• Maintain high standards of administration and record keeping.


• Process Goods Received Vouchers (GRVs) accurately and timeously.


• Complete and process supplier invoices in accordance with company procedures.


• Process and administer stock claims.


• Issue GRVs for incoming stock.


• Monitor and manage stock deviation reports.


• Support stock control activities and stock accuracy initiatives.


• Deliver professional customer service to internal and external customers.


• Minimise operational risk through adherence to company policies and procedures.


• Maintain accurate filing and documentation systems.


• Assist with general administrative support functions.


• Perform additional job-related administrative duties as required.

VKB Group reserves the right to close or withdraw any vacancy at its discretion. All personal information submitted through the Career Portal will be used solely for recruitment purposes and, where applicable, for matters related to employment.

As an equal opportunity employer, VKB Group is committed to Employment Equity, transformation, and the inclusion of People with Disabilities. Our recruitment decisions are aligned with the VKB Group Employment Equity Plan and Transformation Strategy.

A Note on Honesty and Integrity

As part of the application process, you will be required to complete a screening questionnaire. We strongly encourage all candidates to answer every question honestly and accurately.

At VKB Group, our culture is rooted in the values of being Humble, Hungry, Smart, Bold, and Playing as One Team. We believe in building authentic relationships and making sound decisions based on trust and integrity. Misrepresenting qualifications, experience, competencies, criminal history, or any other information may result in your application being withdrawn or your employment being terminated should discrepancies be identified during verification processes.

We respect your time and ask that you respect ours by providing truthful information throughout the recruitment process. This helps ensure that we focus on candidates who are genuinely aligned with the requirements of the role and the values of our organisation.