Judge’s Secretary

EdUpStairs; Bloemfontein; On-site; ZAR 338,000 - 398,000; Full time

Job summary

EdUpStairs in Bloemfontein seeks a skilled legal secretary to support a Judge at the Supreme Court of Appeal. The role requires a Grade 12 certificate and a legal qualification (LLB progress or equivalent), plus at least two years of secretarial experience.

You will type and format memoranda, manage correspondence and court orders, arrange travel, and maintain case files. A typing test is required; a valid driver’s license is essential.

Qualifications

• Grade 12 certificate is required.
• LLB or progress toward LLB/BA Law or BCom Law (NQF6) with results attached.
• Minimum 2 years secretarial experience.
• Valid driver’s license.
• Secretarial experience in a legal/court environment is an advantage.
• Typing test will be required.
• Knowledge of SA Constitution and relevant legislation.
• Strong MS Office, research, English communication, administration, and time management skills.

Responsibilities

• Provide general secretarial/administrative duties to the Judge.
• Type/format draft memoranda, decisions, opinions or judgments written by, or assigned by the Judge.
• Manage and type correspondence, judgments and orders (including dictaphone typing).
• Arrange and diarise appointments, meetings and official visits.
• Make travel and accommodation arrangements.
• Store, safeguard, and update case files with the Judge’s orders.
• Digital recording of court proceedings on urgent cases after hours.
• Accompany the Judge to Court.
• Manage the Judge’s vehicle and logbook.
• Prepare reports for the Judge, including expense reports and case management.
• Arrange refreshments for the Judge and visitors.
• Manage the Judge’s library and documentation.
• Conduct legal research as directed by the judge.

Skills

Typing

MS Office

English communication

Administration

Time management

Attention to detail

Confidentiality

Research capabilities

Driver's license

Education

Grade 12 Certificate

LLB degree or 20 modules toward LLB/BA Law/BCom Law (NQF6)

Tools

Dictaphone typing

Job description

Salary: R338 106 – R398 277 per annum (Level 07).

Centre: Supreme Court of Appeal: Bloemfontein

Requirements

Applicants should be in possession of a Grade Twelve (12) Certificate.
An LLB degree or a minimum of 20 modules completed towards an LLB, BA Law or BCom Law degree or related qualification at NQF level six (6) as recognised
by SAQA (results must accompany the application).
A minimum of two (2) years secretarial experience.
A valid driver’s license.
Secretarial experience in a legal/court environment will service as an added advantage.
Shortlisted candidates will be required to pass a typing test.
Knowledge and skills: Knowledge of the Constitution of South Africa, relevant legislation, regulations and case lines.
Skilled in computer literacy (MS Office), research capabilities, proficiency in English, communication (verbal and written), administration and
organisational skills, interpersonal skills, customer service and typing skills along with the following attributes: Ability to meet strict deadlines and to work
under pressure, attention to detail, confidentiality and time management.

Duties

Provide general secretarial/administrative duties to the Judge.
Typing (or formatting) of draft memoranda decisions, opinions or judgment entries written by, or assigned by the Judge.
Manage and type correspondence, judgments and orders for the Judge (including dictaphone typing).
Arrange and diarise appointments, meetings and official visits.
Make travel and accommodation arrangements.
Store, keep and safeguard all case files and update the case files with the order made by the Judge.
Update files and documents and provide copies of documents to the Registrar.
Perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings.
Accompany the Judge to Court.
Manage the Judge’s vehicle, logbook and the driving thereof.
Compile data and prepare reports and documents for the Judge as necessary including expense reports, financial
disclosure statements and case management.
Arrange refreshments for the Judge and his/her visitors and attend to their needs.
Manage the Judge’s library and the updating of documentation.
Execute legal research as directed by the judge and comply with all departmental prescripts, policies, procedures and guidelines.

Enquiries

Technical related enquiries: Mr. V.Z.J Zwane Tel No: [phone]
HR related enquiries: Ms D.S.J Peters Tel No: [phone]