Job Title : Administrative Assistant

ManpowerGroup; Cape Town; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A leading staffing agency in Cape Town is seeking a skilled Legal Secretary. The ideal candidate will have over 3 years of experience providing administrative support to legal professionals, including document preparation and client file management. Proficiency in MS Office and a legal qualification are essential. This role requires exceptional attention to detail and the ability to manage multiple tasks efficiently.

Qualifications

• Minimum 3+ years experience as a legal secretary.
• Expert-level proficiency in MS Office Suite (Word, PowerPoint, Excel).
• Secretarial / Legal Secretarial diploma or Paralegal qualification is advantageous.

Responsibilities

• Prepare pre-bills and billing memos for client invoicing.
• Provide comprehensive administrative support to legal professionals.
• Manage client files and maintain organized filing systems.

Skills

Attention to detail

Multitasking

Communication skills

Client relationship management

Education

Matric qualification

Secretarial / Legal Secretarial diploma

Tools

MS Office Suite

Aderant Expert (CMS)

FileSite

Job description

Key Responsibilities

• Prepare pre-bills and billing memos for client invoicing
• Provide comprehensive administrative support to legal professionals including diary management and telephone coverage
• Copy-type complex legal documents including legal opinions and correspondence
• Draft standard form documents such as engagement letters
• Incorporate amendments to legal documentation
• Manage client files and maintain organized filing systems
• Handle general office and personal administration duties
• Collaborate with accounts department on debtor management
• Administer FICA requirements and ensure compliance completion

Essential Requirements

• Minimum 3+ years experience as a legal secretary
• Matric qualification (essential)
• Expert-level proficiency in MS Office Suite (Word, PowerPoint, Excel)
• Secretarial / Legal Secretarial diploma or Paralegal qualification (advantageous)
• Experience with Aderant Expert (CMS) accounting system (advantageous)
• Knowledge of FileSite document management (advantageous)

Core Competencies

• Exceptional attention to detail and accuracy
• Strong multitasking and organizational abilities
• Self-motivated with excellent initiative
• Outstanding verbal and written communication skills
• Professional interpersonal skills with clients and colleagues
• Absolute discretion and confidentiality
• Reliability, punctuality, and integrity
• Ability to thrive under pressure
• Superior time management skills
• Client relationship management expertise