IT Procurement Specialist (CPT or JHB)

Solid Systems; Cape Town; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Extra leave days

Learning & development

Hybrid, modern workplace

Job summary

SOLID is seeking a Procurement Specialist to join our team in Cape Town. You will own end-to-end procurement for hardware, software, licensing, and subscriptions, ensuring accurate documentation and smooth client experiences.

You’ll liaise with clients, suppliers, and internal Finance and technical teams from quote to delivery and billing. You bring 2–3 years in IT procurement, strong attention to detail, and professional communication.

Qualifications

• 2–3 years’ experience in procurement, order processing, or sales fulfilment within IT.
• Experience in IT services, MSP, technology, or software licensing is advantageous.
• Strong attention to detail and clear, professional client communication.

Responsibilities

• Manage end-to-end procurement from quote to delivery and invoicing.
• Source suppliers, compare pricing, and prepare clear quotes.
• Issue POs, track deliveries, and update clients and internal teams.
• Maintain procurement records including quotes, approvals, POs, invoices, and supplier docs.
• Coordinate returns, renewals, and license management with vendors.
• Support accurate, timely billing with Finance.

Skills

Procurement

Vendor management

Attention to detail

Client communication

IT industry experience

Education

Grade 12

Tools

Procurement software

MS Office

ERP systems

Job description

Join the SOLID Team as our next Procurement Specialist

If you are the kind of person who can turn moving parts into momentum, keep details sharp, and make clients feel confidently looked after, this role was built for you.

At SOLID, procurement is not just about placing orders. It is about creating a seamless, professional experience across clients, suppliers, vendors, Finance, and our technical teams, from the first request through to final delivery and billing.

We are looking for a Procurement Specialist who brings ownership, accuracy, pace, and calm confidence to every quote, purchase order, renewal, supplier conversation, and client update.

What you will take ownership of:

You will manage procurement requests from start to finish — making sure clients receive the right hardware, software, licensing, and support, with clear communication and accurate documentation throughout.

• Manage procurement requests for hardware, software, licensing, and subscriptions from quote to delivery.
  
• Confirm client needs, source suppliers, compare pricing and availability, and prepare clear, accurate quotes.
  
• Issue purchase orders, track deliveries, manage back orders, and keep clients and internal teams updated.
  
• Keep all procurement records complete and up to date, including quotes, approvals, POs, delivery notes, invoices, and supplier documentation.
  
• Coordinate returns, replacements, repairs, warranty claims, and RMA processes with suppliers and vendors.
  
• Manage software licensing, renewals, agreements, changes, cancellations, and reconciliations.
  
• Maintain supplier information, vendor records, pricing lists, and renewal schedules.
  
• Work closely with Finance to support accurate, timely billing.
  
• Live our SOLID values by taking ownership, following process, and helping create a smooth client experience.
  

Requirements

What you need to bring:

• Grade 12
  
• 2–3 years’ experience in procurement, order processing, sales fulfilment within the IT Industry.
  
• Experience in IT services, MSP, technology, or software licensing would be advantageous.
  
• Strong attention to detail and good administrative follow-through.
  
• Clear, professional communication with clients, suppliers, vendors, Finance, and internal teams.
  
• Good understanding of quotes, purchase orders, delivery tracking, invoices, and supplier coordination.
  
• Comfort working with software licensing, subscriptions, renewals, and agreement administration.
  
• An ownership-driven mindset: organised, proactive, reliable, and calm under pressure.
  
• A strong understanding of client confidentiality and the need to protect privileged information, data, and devices.
  

What you will love:

• A vibrant, values-led culture that puts people first
  
• Extra leave days and other benefits that helps you thrive
  
• Ongoing learning and development support
  
• Opportunities to grow your career as we grow together
  
• A flexible, hybrid, modern workplace that celebrates our shared human values and creative thinking