IT PMO Manager

Boardroom Appointments; Johannesburg; Hybrid; ZAR 900,000 - 1,200,000; Full time

Job summary

Boardroom Appointments is seeking an experienced PMO leader to oversee a portfolio of IT projects, guide agile and waterfall practices, and coach scrum masters and project managers across the organization. The role requires extensive experience in program management, portfolio governance and stakeholder alignment.

You will drive project prioritization, budgeting, and reporting, while staying abreast of evolving project management trends and ensuring SOX/Governance compliance for the portfolio.

Qualifications

• 10 to 12 years of general work experience with at least 10 years in project administration, project management and program management.
• Experience as a scrum master and coaching Agile teams.
• A matric is required; a diploma or degree in a business discipline or Information Systems is advantageous.
• Five or more of the listed certifications are required.

Responsibilities

• Compile and maintain a portfolio of all current projects including purpose, managers, timelines and budgets.
• Facilitate budgeting processes and ensure sign-off on the enterprise portfolio and costs.
• Manage the IT PMO and ensure projects are executed as planned.
• Lead and mentor scrum masters and project managers.
• Support successful delivery through tracking and reporting on portfolio health.
• Act as escalation point for project-related issues.
• Select and manage vendors and contractors when required.
• Provide leadership on project management, waterfall, and Agile practices across the company.

Skills

Project administration

Project management

Program management

Scrum Master

Agile coaching

Portfolio management

Education

Matric (Grade 12)

Diploma or degree in Business or Information Systems

Tools

MS Project

Dashboards for PMOs

Job description

• 10 to 12 years of general work experience with at least 10 years of relevant experience in project administration, project management, and program management.
• Experience as a scrum master and coaching Agile teams
• The minimum qualification required for this job is a matric (Grade 12), but a diploma or degree in a business discipline or in Information Systems will be an advantage.
• Five or more of the following certifications are required:
• Professional Scrum Master L3
• SC - IPMO (Services & Capabilities)
• CF - IPMO (Consulting Frameworks)
• PMOs in an Agile Environment
• Dashboards for PMOs and PMs
• PMO/PM methodology selection and tailoring
• Design thinking for innovative PMOs
• Governance for PPPs and PMOs
• Agile Certified
• Prince2

Responsibilities:

• Compiling and keeping a portfolio of all current projects, including project purpose, project managers, project timelines, and project budgets.
• Facilitating the TSAMIT project budgeting process with all relevant stakeholders and ensuring buy-in and sign-off on the enterprise portfolio of projects and the costs associated with them.
• Managing the IT Project Management Office and ensuring the IT projects are executed as planned.
• Managing, guiding, and providing overall leadership to scrum masters and project managers.
• Supporting the successful delivery of projects undertaken by the Company through effective facilitation, tracking, and reporting on overall portfolio health.
• Acting as an escalation point for all project-related issues.
• Selecting and managing vendors and contractors when required.
• Act as a thought leader and expert on project management, waterfall, and Agile for Company South Africa.
• Staying abreast of all trends, new developments, and evolving knowledge in the fields of project management and Agile.
• Help transition our business from its existing work practices to infusing a real agile understanding from the top down.
• Acting as a thought leader by sharing project management information and knowledge with relevant stakeholders and influencing related decision-making.
• Providing advice and coaching to all stakeholders requiring support.
• Building a network of peers to learn from and share information about project management practices and standards.
• Becoming familiar with existing Company Manufacturing Europe and Company South Africa Manufacturing project management practices.
• Representing Company South Africa in Company worldwide project management decisions and discussions.
• Actively act as a formal member of the Company Global Agile Quality Circle
• Attending team meetings and workshops and contributing ideas and comments.
  
• Continuously developing his/her competency through attending training programs, self-study, reading, and networking with internal and external peers.
• Supporting team members and collaborating by clearly communicating expectations, progress, constraints, and resolutions.
• Contributing to the shared knowledge of the team by sharing insights, understanding, and experiences.
• Participating in relevant surveys and workshops.
• Performing required administrative requirements such as reports, time sheets, leave requests, performance contracting, performance progress feedback, and general requests.
• Investigating project management methodologies and deciding the best approaches for different kinds of projects.
• Guide teams to help them stay on track with agile techniques, fine-tuning approaches as needed to ensure the overall strategy is being met.
• Lead agile workshops for both development and functional teams, as well as key stakeholders
• Defining, implementing, and enforcing the use of project management processes for the TSAM IT department.
• Defining, implementing, and enforcing appropriate project management policies and standards for the TSAM IT department.
• Defining, creating, and enforcing appropriate project management templates to ensure consistency on IT projects.
• Maintaining and continuously improving policies, processes, standards, practices, and templates on an ongoing basis.
• Ensuring fit-for-purpose tools are acquired and used for PMO and project success
• Setting up and managing a central repository for project artifacts.
• Working with project managers to identify and then manage dependencies across multiple projects.
• Tracking project progress dealing with deviations and managing escalations.
• Tracking and managing project benefits.
• Ensuring the overall health of TSAM IT portfolio of projects in terms of schedule, budget, and quality.
• Contributing to the recruitment of project managers or staff that will have a project management responsibility by defining responsibilities, participating in interviews, and contributing to appointment decisions.
• Identifying project management qualifications and certifications requirements.
• Developing and presenting training on internal project management practices, processes, and standards.
• Coaching project managers on both Waterfall and Agile project management methodologies.
• Devising assessments to determine the level of proficiency for current project managers.
• Communicating and enforcing project management standards and governance.
• Ensuring that all activities adhere to SOX and general TSAM governance.
• Liaising closely with Internal Audit and External Audit to ensure compliance.
• Responsible for managing the MLTP (Mid-to-Long-Term-Plan) ITs 3 to 5-year plan.
• Gathering relevant project data and producing reports and analytics for review by the management.
• Using updates from project managers to track the overall status of all projects in the portfolio.
• Assist in standardization of the compilation of information and ways of reporting the same to the management.
• Reporting on budget adherence and other financial information, such as return on investment of projects.
• Regularly meeting with IT colleagues to identify, agree and prioritise IT project priorities.
• Regularly meeting with the team members in the PMO and his/her manager to report progress, raise issues, and brainstorm solutions.
• Engage with all Company affiliates worldwide to establish a network for best practices and actively participate in forums to determine the Companys Global PMO strategy