IT Project Manager

Top Vitae; Oos-Kaap; On-site; ZAR 900,000 - 1,300,000; Full time

Job summary

Top Vitae is seeking a PMO Project Manager to drive complex cross-functional technology and business transformation initiatives from initiation to post-implementation review. You will ensure delivery within scope, schedule, budget, and quality while adhering to PMO governance standards and lifecycle controls.

The role requires leadership of internal teams, vendors, and stakeholders, with emphasis on risk management, change, and governance reporting to leadership.

Qualifications

• Bachelor’s degree in IT, Business Management, Engineering or related field.
• 6+ years of IT project and program management.
• Certifications in PMP, PgMP, Agile or Scrum are advantageous.
• Strong PMO governance and project controls knowledge.
• Change management and stakeholder engagement experience.
• Vendor management and QA/continuous improvement capabilities.
• Data analysis and executive reporting experience.
• Proficiency in Agile, Waterfall and Hybrid delivery methodologies.
• Workshop facilitation and requirements elicitation expertise.
• Ability to work independently and lead cross-functional teams.

Responsibilities

• Business Analysis: Analyzing and gathering requirements; drawing up SOW and Business Case documents.
• Project and Program Demand Management; Initiation, Planning and Execution; develop detailed project plans.
• Assign resources, coordinate activities, manage time, budget and personnel.
• Define scope, goals, deliverables; conduct steering committee meetings and dashboards.
• Leadership: draw up communication plans and facilitate meetings.
• Risk Management: identify risks and mitigation; ensure policy compliance.
• Reporting: provide status reports to teams and senior leadership; use PM dashboards.
• Project Closure: ensure proper closure, hand over documentation, realize benefits.
• Stakeholder management; manage expectations and regular communication; engage across levels.
• PMO governance, project controls, change management and vendor coordination.
• Quality assurance, continuous improvement, and data-driven executive reporting.

Skills

Stakeholder management

Leadership

Communication skills

Cross-functional collaboration

Risk management

Change management

Problem solving

Data presentation

Education

Bachelor’s degree in IT, Business Management, Engineering or related field

Tools

Wrike

Planisware

Jira

Job description

The PMO Project Manager leads complex, cross-functional technology and business transformation projects from initiation through post-implementation review. The role is accountable for delivery within approved scope, schedule, budget, quality, and resource constraints, while ensuring compliance with PMO governance standards and project lifecycle controls. The incumbent coordinates internal teams, business stakeholders, vendors, and implementation partners; manages risks, dependencies, issues, decisions, and change; drives stakeholder engagement, training, business readiness, and operational transition; and provides clear performance, benefits, and governance reporting to leadership.

Responsibilities:

• Business Analysis

  • Analyzing and gathering requirements

  • Drawing up SOW and Business Case documents

• Project and Program Demand Management

• Project and Program Initiation, Planning and Execution

  • Develop detailed project plans

  • Assign resources and coordinate activities

  • Manage resources (time, budget, people etc.)

  • Define project scope, goals, deliverables

  • Conduct steering committee meetings, utilize communication plans

  • Keep projects up to date for real time visibility, including RAID logs and subsequent dashboards and reporting

  • Put together test cases and get stakeholder sign off

• Leadership

  • Draw up communication plans and cadence

  • Facilitate project meetings and steering committee calls

• Risk Management

  • Identify risks as early as possible and develop mitigation strategies

  • Ensure compliance with organizational policies and adherence to review boards

• Reporting

  • Provide project/program status reports to project teams, steering committee and senior leadership

  • Use dashboards within the PM tool to ensure compliance with the PMO governance standards

• Project Closure

  • Ensure proper project closure is carried out

  • Hand over documentation to helpdesk/support teams

  • Benefits realization

  • Project surveys

• Stakeholder management

  • Primary point of contact for the project amongst all stakeholders

  • Manage expectations to ensure clear and regular communication on project status

• Flexibility for calls with regional counterparts or stakeholders in other time zones

• Working alongside the PMO team on the rollout of the PMO, governance, standards and assisting business units

• PMO governance and project controls

• Change management and stakeholder engagement

• Vendor management

• Quality assurance and continuous improvement

• Data analysis and executive reporting

• Agile, Waterfall, and Hybrid delivery methodologies

• Workshop facilitation and requirements elicitation

Requirements:

• Bachelor’s degree in IT, Business Management, Engineering or related field

• 6+ years of IT project and program management

• Certifications in: PMP, PgMP, Agile or Scrum certifications or equivalent are advantageous

• PMO governance and project controls

• Change management and stakeholder engagement

• Vendor management

• Quality assurance and continuous improvement

• Data analysis and executive reporting

• Agile, Waterfall and Hybrid delivery methodologies

• Workshop facilitation and requirements elicitation

• Capacity to work independently to complete projects and tasks

• Ability to work independently, lead cross-functional teams, navigate complex issues, and communicate effectively with stakeholders at all levels.

• Proficiency in understanding and communicating IT related concepts, technologies and methodologies in the industry.

• Proficiency in the use of project management software such as Wrike, Planisware, Jira etc.

• Proven experience managing successful teams and navigating complex issues

• Ability to engage with stakeholders at all levels, to comprehend the conversations and to present key information clearly

• Proficiency in communicating technology concepts, delivery methods, and project information clearly to technical and non-technical audiences.

• Proven track record of successfully delivering projects, within time, scope, budget and resource constraints.

• Experience managing large, complex projects

• Strong knowledge of PMO governance, project controls, lifecycle compliance, stage-gate reviews, and audit-ready documentation.

• Experience with vendor management, third-party coordination, commercial commitments, and delivery risk oversight.

• Strong quality assurance, lessons learned, continuous improvement, and benefits realisation capabilities.

• Advanced data analysis, executive reporting, dashboard development, and presentation skills.

• Experience applying Agile, Waterfall, and Hybrid project delivery methodologies.

• Strong workshop facilitation, requirements elicitation, business analysis, negotiation, and conflict-resolution skills.

Please consider your application unsuccessful should you not receive a response within two weeks of applying.