Inventory Supervisor

Boardroom Appointments; Gauteng; On-site; ZAR 350,000 - 450,000; Full time

Job summary

Boardroom Appointments in Gauteng is seeking an experienced Inventory Controller/Supervisor to manage warehouse stock accuracy and inventory processes.

You will ensure SOPs are followed, use WMS, conduct cycle counts, investigate variances, and coordinate with customers to provide accurate information. A diploma/degree in logistics is preferred, with 5 years in logistics/warehouse and 2+ years in inventory roles.

Qualifications

• Logistics or warehouse management diploma/degree preferred.
• 5 years in logistics/warehouse with inventory roles, at least 2 of the 5 years.
• Supervisory experience.
• Ability to identify discrepancies.
• Ability to position stock and analyse data.

Responsibilities

• Ensure SOPs for inventory management are known, documented, implemented and enforced.
• Understand and use the various systems in the business.
• Carry out inventory investigations and implement corrective actions.
• Manage communication with customers to provide accurate information.
• Raise and complete NCRs/NCPs/IOs for inventory processes and investigations.
• Ensure stock is accounted for at all times and reduce losses.
• Position stock optimally and improve warehouse space utilisation (ABC).
• Consolidate pallets to improve space utilisation in replenishment areas.
• Conduct spot checks to ensure bin accuracy and product handling quality.
• Ensure master data and WMS configurations support inventory tasks.
• Book-to-book, cycle counts and stock takes; investigate variances promptly.
• Report on inventory KPI and assist in resolution actions.
• Plan and utilise staff for stock takes and training on inventory procedures.

Skills

Supervisory skills

Data analysis

Inventory management

Discrepancy handling

Stock positioning

Decision making

Education

Logistics/Warehouse/Business Management Diploma/Degree

Tools

WMS

Job description

• Logistics / Warehouse/Business Management Diploma/Degree beneficial
• 5 years of experience in the logistics/warehouse industry with inventory roles and responsibilities for at least 2 of the 5 years
• Supervisory skills
• Ability to identify discrepancies
• Ability to position stock
• Ability to make the correct decisions
• Ability to analyse data

Responsibilities:

• Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood, documented, in place, managed, maintained and enforced
• Understand and know how to make use of the various systems in the business
• Carry out inventory related investigations and queries needing resolution and sustainable corrective, action and driving the required actions
• Manage communication with the customer where required to ensure that the correct information is provided
• Ensure that NCRs/NCPs/IOs are raised and completed for all areas required as identified during inventory processes and investigations
• Ensure that stock is accounted for at all times and that claims and damages are managed and kept to a minimum
• Ensure the correct positioning of the stock in the warehouse
• Ensure optimal storage of stock through maximum utilisation of space (ABC)
• Ensure consolidation of pallets in the replenishment areas to improve utilisation
• Ensure optimal storage solutions in place give product nature and movement frequency
• Conduct spot checks on bin locations to ensure bin accuracy
• Ensure that product is correctly handled to ensure that product quality is maintained and no damages occur
• Ensure that all units of measure are correct, understood, trained on and applied
• Ensure that physical and system aligns in terms of product, location and quantity
• Measure stock turns, obsolete stock as well as expired / non-moving stock
• Ensure sufficient, capable staff are planned and utilised for stock takes
• Provide and assist with on the job training on inventory procedures
• Master Data and WMS
• Ensure that master data (product master) is maintained and managed in all operations for the purpose of accurate inventory levels
• Ensure that the WMS set up caters for the relevant rules as required for the operations
• Ensure that all users have the required access on WMS to perform their inventory tasks
• Book-to-Book, Cycle Counts and Stock Takes
• Ensure that book-to-books are carried out as per the required frequency and that all variances are investigated and resolved timeously
• Ensure cycle count plans are in place based on product type, customer requirements, company requirements and risk factors
• Ensure cycle counts are carried out daily as required to maintain high stock accuracy levels with minimal losses
• Ensure empty bin checks are carried out daily
• Report on cycle count results and ensure that any discrepancies are resolved timeously
• Ensure stock take preparations are carried out correctly prior to all stock takes and ensure that the respective inventory records are in place and managed
• Ensure stock takes are carried out effectively and correctly as per the company and customer requirements
• Ensure cycle count and stock take results are reported to senior management and clients as required
• Ensure all inventory records are correctly filed and easily accessible should they be required (Stock take, cycle counts, inventory investigations etc)
• Ensure that daily, weekly and monthly inventory reports are completed and provided to the relevant management
• Ensure that inventory KPI is maintained and reported on
• Investigate inventory KPI failures
• Investigate stock variances and assist in provision of resolution actions
• Analyse reports with the aim of identifying solutions for improvement and or resolution of problem areas