Inventory Controller – Cape Town

JVR Software; Cape Town; Presencial; ZAR 260.000 - 420.000; Jornada completa

Descripción de la vacante

JVR Software in Cape Town seeks an Inventory Controller to oversee daily stock movements and ensure SOP compliance across all departments.

You will verify transactions, lead cycle counts, and manage POS reconciliation, transfers, wastage, and credits, while ensuring accurate master data and stock integrity.

Formación

• Grade 12 with a formal qualification in a relevant field.
• 2–4 years’ experience in hospitality inventory or multi-department stock management.
• Strong analytical and numerical ability.
• Experience with inventory software and POS systems (TallOrder or similar).
• Ability to supervise Storeman and Administrator functions.

Responsabilidades

• Oversee daily stock movements across all departments in line with SOPs.
• Reconcile sales vs consumption and verify all inventory transactions.
• Lead cycle counts and month-end stock counts across locations.
• Manage PO controls, transfers, wastage, and supplier credits with proper documentation.
• Ensure proper storage, FIFO, expiry control, and access security.
• Prepare month-end pack and variance analysis for Finance and Group Inventory.

Conocimientos

Analytical ability

Numerical ability

Leadership

Stakeholder collaboration

Educación

Grade 12

Formal hospitality inventory qualification

Herramientas

MyStock

MyInventory

POS systems (TallOrder or similar)

Descripción del empleo

Duties

Inventory Governance & Daily Controls

Oversee all daily stock movements across all departments.

Ensure full SOP compliance at all times.

Verify all transactions captured by the Inventory Administrator, including:

• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage /Write Off
• Credit
• Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

Sales vs Consumption Reconciliation (High-Risk Areas)

Reconcile POS sales vs inventory depletion for:

• Bar (Minibar, Game Drive & Sales)
• Gallery & Creative Lab Retail
• Spa Retail

Validate recipe-linked items for correct depletion (cocktails, pouring).

Investigate all consumption discrepancies same-day.

Enforce “no replenishment without reconciliation” per SOP.

Transfers, Issues, Wastage & Credit Management

Verify all transfers include:

Correct documentation

• Signatures
• Matched values

Ensure all departmental issues are supported by usage sheets.

Validate all wastage entries and ensure proper authorisation.

Confirm supplier credits are correctly raised and reconciled.

Purchase Order Controls & Budget Alignment

Validate purchasing requests against: Department budgets

Approved PAR levels

Min/Max or ROP settings

Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.

Notify Group Inventory Manager of unusual changes or irregularities.

Receiving, Storage & Storeroom Integrity (via Storeman)

Oversight of:

• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits

Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance.

Cycle Counts & Full Stock Counts

Lead mid-month and month-end counts.

Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).

Investigate variances using movement logs, POS data, GRNs, and usage patterns.

Ensure all variances are fully explained and approved.

Month-End Process & Reporting

Manage Month End Process for all inventory locations in co-operation with all HOD’s

Compile month-end reporting pack including:

• Opening & closing balances
• Purchases
• Issues & transfers
• Wastage
• Sales vs consumption summaries
• Variance reports
• Count sheets

Compile an Inventory Workbook.

Obtain final sign-off from Finance & the Group Inventory Manager.

Master Data, Pricing & System Integrity

Maintain accurate item master data in MyStock / MyInventory /Sage Inventory

Submit item creation/change requests via approved workflow.

Ensure selling prices comply with margin policy.

Risk, Compliance & Audit Controls

Maintain separation of duties across request → capture → approval → issue.

Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits).

Enforce physical controls: locked cages, CCTV coverage, key registers.

Support internal and external audits with accurate records.

Requirements

Grade 12

A formal qualification

At least 2–4 years’ experience in hospitality inventory or multi-department stock management

Strong analytical and numerical ability

Experience with MyStock / MyInventory / POS systems (TallOrder or similar)

Ability to supervise and direct Storeman & Administrator functions

Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)

High accuracy and disciplined follow-through

Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management