Inventory Controller

MORE Collection; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

MORE Collection in Cape Town seeks an Inventory Controller to manage end-to-end stock, maintain accuracy, and ensure audit-ready data for Finance & Group Inventory Management. You will oversee daily movements across departments (Beverage, Housekeeping, Galleries, Kitchen, Spa, Medical stock, Stationery, and Operational Equipment) and enforce SOP compliance.

You will lead cycle counts, reconcile variances, manage three-way matching (PO, delivery, invoice), and maintain master data in

Qualifications

• 2-4 years’ experience in hospitality inventory or multi-department stock management.
• Strong analytical and numerical ability.
• High accuracy and disciplined follow-through.
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar).
• Ability to supervise Storeman and Administrator functions and collaborate with HODs.

Responsibilities

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify transactions: POs, GRNs, Transfers, Wastage/Write Off, Credit, Issues/Consumption, Master Data Updates.
• Lead cycle counts and month-end checks; investigate variances.
• Maintain item master data in MyStock / MyInventory / Sage Inventory and ensure proper system integrity.

Skills

Analytical thinking

Numerical ability

Supervision

Hospitality operations knowledge

Accuracy and attention to detail

Cross-functional collaboration

Education

2-4 years hospitality inventory experience

Tools

MyStock / MyInventory / Sage Inventory

TallOrder POS systems

Storeman & Administrator management

Job description

ROLE PURPOSE The Inventory Controller manages, controls, and maintains accurate and compliant end-to-end inventory processes across the property. This role ensures integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting.

• Beverage
• Housekeeping (Amenities & Cleaning)
• Galleries & Creative Lab (Retail, Art, Curated Product)
• Kitchen (Food & Cleaning Products)
• Spa (Retail & Professional Products)
• Medication & First Aid Stock
• Stationery (Branded Collateral & Other)
• Operational Equipment (OE) per department

The Inventory Controller is the custodian of inventory accuracy at property level and ensures that all data fed to the Financial Manager and Support Office is complete, accurate, and audit-ready.

KEY FOCUS AREAS

Inventory Governance & Daily Controls

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including:
  • Purchase Orders
  • GRNs
  • Transfers (Internal & External)
  • Wastage /Write Off
  • Credit
  • Issues / Consumption
  • Master Data Updates
  • Reject and correct inaccuracies before daily cut-off.
  • Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

Sales vs Consumption Reconciliation (High-Risk Areas)

• Reconcile POS sales vs inventory depletion for:
  • Bar (Minibar, Game Drive & Incl Sales)
  • Gallery & Creative Lab Retail
  • Spa Retail
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.

Transfers, Issues, Wastage & Credit Management

• Verify all transfers include:
  • Correct documentation
  • Signatures
  • Matched values
  • Ensure all departmental issues are supported by usage sheets.
  • Validate all wastage entries and ensure proper authorisation.
  • Confirm supplier credits are correctly raised and reconciled.

Purchase Order Controls & Budget Alignment

• Validate purchasing requests against:
  • Department budgets
  • Approved PAR levels
  • Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.

Receiving, Storage & Storeroom Integrity (via Storeman)

• Oversight of:
  • GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
  • FIFO rotation & expiry control
  • Chemical segregation & OE protection
  • Storeroom access control & key registers
  • Weekly storeroom housekeeping & safety audits

Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance.

Cycle Counts & Full Stock Counts

• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.

Month-End Process & Reporting

• Manage Month End Process for all inventory locations in co-operation with all HOD’s
• Compile month-end reporting pack including:
  • Opening & closing balances
  • Purchases
  • Issues & transfers
  • Wastage
  • Sales vs consumption summaries
  • Variance reports
  • Count sheets
• Compile an Inventory Workbook.
• Obtain final sign-off from Finance & the Group Inventory Manager

Master Data, Pricing & System Integrity

• Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
• Submit item creation/change requests via approved workflow.
• Ensure selling prices comply with margin policy.

Risk, Compliance & Audit Controls

• Maintain separation of duties across request → capture → approval → issue.
• Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits).
• Enforce physical controls: locked cages, CCTV coverage, key registers.
• Support internal and external audits with accurate records.

Qualifications, Skills And Experience

• 2-4 years’ experience in hospitality inventory or multi-department stock management
• Strong analytical and numerical ability
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
• Ability to supervise and direct Storeman & Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)
• High accuracy and disciplined follow-through
• Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management

MAXIMISING YOUR IMPACT

• Demonstrate respect, care and consideration for others, embracing the spirit of Ubuntu and contributing positively to the team.
• Communicate openly, honestly and professionally, and be willing to both give and receive constructive feedback.
• Take ownership of your responsibilities, honour your commitments and see challenges through to resolution.
• Arrive prepared, organised and focused, consistently delivering work to a high standard with accuracy and attention to detail.
• Look, listen and take action by identifying opportunities to improve experiences, processes and outcomes.
• Proactively support colleagues and step in where help is needed to contribute to collective success.
• Remain adaptable, resilient and solution-oriented, embracing learning and new ways of doing things.
• Live the MORE brand by creating meaningful experiences for guests, colleagues and communities through professionalism, integrity and care.