Inventory Administrator

OUP; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

Oxford University Press is looking for an Inventory Administrator in Cape Town to oversee the administration of import titles across Africa. This crucial role involves raising purchase requisitions, managing purchase orders, and ensuring the accuracy of import invoices and stock data.

The ideal candidate will have a qualification in Supply Chain Management or Business Administration, with 2-3 years of relevant experience in a publishing environment. Proficiency in SAP and strong communication skills are essential for success in this role.

Qualifications

• 2-3 years’ experience in a publishing environment.
• Understanding of inventory control processes and best practices.
• Knowledge of import/export procedures and regulations.

Responsibilities

• Administer import titles across Africa and raise purchase requisitions.
• Monitor back-order reports and ensure accurate invoicing.
• Ensure new titles are loaded correctly onto SAP.

Skills

Supply Chain Management

Data Analysis

Communication

Problem-Solving

Inventory Control

SAP Proficiency

Microsoft Office Suite

Education

Qualification in Supply Chain Management/Data or Statistics or Business Administration

Tools

SAP

Job description

Inventory Administrator (Permanent Role)

Oxford University Press (OUP) has established an integrated global Manufacturing, Inventory, and Procurement Planning function, bringing together key supply chain activities to drive efficiency, collaboration, and operational excellence.

About the Role

Working as part of the Inventory and Manufacturing team, this role is responsible for the administration of import titles across Africa. You will be responsible for raising purchase requisitions to match the demand plan for import titles and communicate with the manufacturing team to execute the purchase orders.

You will be responsible for the administration of the purchase orders and ensuring any issues relating to the titles flagged in the system are resolved within the set timeframes and purchase orders accurately reflect the required titles.

This is a crucial role in ensuring the demand plan for import titles is executed and customer needs are satisfied.

The Inventory Administrator will report to the Inventory and Manufacturing Manager. This post is based in Cape Town, at the Goodwood office.

In this role, you will:

Data Collection and Analysis:

• Sales history per market segment and customer segment analysed
• Accurate reorder points in SAP
• Monitor back‑order reports weekly
• Updated title status in SAP
• Align demand plan with supply chain requirements

Import purchase orders

• Ensure accurate and timely execution of the demand plan
• All PO’s placed and released timeously
• Weekly OTO orders placed
• Resolve all issues related to failed lines in import purchase orders
• Estimated time of arrival of import products dates monitored, updated on SAP

Accurate invoicing on import purchase orders

• Ensure accuracy of import invoices and pricing.
• Corrected invoices, updated prices in SAP
• Price variances limited to exchange rate variances

Pack make up and break up process coordinated

• Managed stock packs
• Back orders cleared for packs and single titles

Import title loading

• New titles correctly loaded onto SAP
• Ensure all relevant title data is added to system

About You:

• Qualification in Supply Chain Management/Data or Statistics or Business Administration
• 2-3 years’ experience in publishing environment
• ERP Systems:Proficiency in SAP or similar Enterprise Resource Planning systems.
• Inventory Management:Understanding of inventory control processes and best practices.
• Data Analysis:Ability to analyze data to make informed decisions and recommendations.
• Import/Export Regulations:Knowledge of import/export procedures and regulations.
• Microsoft Office Suite:Proficiency in Excel, Word, and other Microsoft Office applications.
• Communication:Strong verbal and written communication skills.
• Problem‑Solving:Ability to identify problems and develop effective solutions.
• Project Management Certification
• Inventory related role work experience

Closing date: 13 July 2026

Oxford University Press, an equal opportunity employer, seeks a talented individual to fill this post based at Goodwood, Cape Town. Oxford University Press will consider all applications in terms of its Employment Equity Plan, which acknowledges the need for transformation.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.