Intern (Project Administration - 6 Month Fixed Term Contract - Wits Rhi)

Aj Personnel; Johannesburg; On-site; ZAR 120,000 - 180,000; Full time

Job summary

AJ Personnel, on behalf of Wits Health Consortium, is seeking an administrative coordinator for the Shandukani project. The role directs project administration and related operational activities from our Hillbrow location.

The ideal candidate has Grade 12 (degree/diploma preferred) and exceptional organisational skills. No formal experience required; ability to work independently and as part of a multidisciplinary team is essential.

Qualifications

• Grade 12 as a minimum; tertiary qualification preferred (degree or diploma).
• No prior experience required for entry-level administrative role.
• Excellent Microsoft Office skills and organisational abilities.

Responsibilities

• Manage access control system for Shandukani safely.
• Maintain records and generate procurement reports.
• Disseminate information to staff and teams.
• Coordinate meetings, training and events for the team.
• Welcome participants and direct to projects; verify IDs and documentation.
• Reconcile financial records with WHC Finance and reimbursements.
• Log IT and facilities maintenance requests and track progress.
• Take minutes and support logistics for meetings.

Skills

Organisational skills

Administrative skills

Microsoft Office

Discretion/confidentiality

Initiative

Independent worker

Team collaboration

Education

Grade 12

Degree or Diploma (preferred)

Job description

Background:

• The Wits Reproductive Health and HIV Institute (Wits RHI) is a renowned African-led research institute that seeks solutions to Africa’s health challenges
• It is located within the University of the Witwatersrand and addresses some of the greatest public health concerns affecting our region, including HIV and its related problems, sexual and reproductive health, and vaccinology

Main Purpose of the Job:

• To direct and coordinate Wits RHI – Shandukani Research project administration and related operational activities

Location:

• 7 Esselen Street, Hillbrow, Shandukani CRS

Key Performance Areas:

• Manage access control system for Shandukani safely
• Awareness and adherence to relevant policies/guidelines related to the effective functioning of the organisation’s research administration and facilities
• Record keeping and reports of procurement orders
• Disseminate information to staff and team members
• Coordinate meetings, training and events for the team
• Welcome, identify participants’ needs and direct to specific projects
• Check co-enrolment status and capture
• Verify and identify ID documents; copy, certify and file all ID documents and update locator information as needed
• Reimburse participants
• Reconcile financial records with WHC Finance
• Reconcile reimbursements with milestone visits monthly
• Request quotes from Suppliers
• Housekeeping
• Log IT and Facilities including maintenance queries and challenges
• Distribute stationery and related orders to staff
• Costing and purchasing of participant refreshments
• Minute taking and projecting meetings
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Log calls for any issues for maintenance, air cons, vents, and assets

Required Minimum Education and Training:

• Grade 12 (Tertiary qualification preferable - Degree or Diploma)

Required Minimum Work Experience:

• No experience required

Desirable Additional Education, Work Experience and Personal Abilities:

• Exceptional organisational and administrative skills with working knowledge of Microsoft Office
• Able to maintain confidentiality, tact and professionalism at all times
• Able to exercise discretion, high levels of initiative and independent decision-making
• Must be assertive, confident and adaptable
• Self-motivated, able to work independently and work as part of a multidisciplinary team

Please note:

WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto

• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium