Intern (Project Administration – 6 Month Fixed Term Contract – Wits RHI)

JVR Software; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

WHC is seeking a capable administrator to direct and coordinate Shandukani project administration, ensuring accurate record keeping and timely reporting. The role supports staff with information dissemination, meeting logistics and events coordination, while handling IT and facilities queries with discretion.

The successful candidate will maintain confidentiality, demonstrate initiative, and work independently within a multidisciplinary team, contributing to productivity and quality standards

Qualifications

• Grade 12 is required; tertiary qualification preferable.
• No work experience is required.
• Exceptional organisational and administrative skills with working knowledge of Microsoft Office.
• Able to maintain confidentiality, tact and professionalism at all times.
• Able to exercise discretion, high levels of initiative and independent decision-making.
• Must be assertive, confident and adaptable.
• Self-motivated, able to work independently and as part of a multidisciplinary team.

Responsibilities

• Direct and coordinate Wits RHI – Shandukani research project administration and related operational activities.
• Record keeping and reports of procurement orders.
• Disseminate information to staff and team members.
• Coordinate meetings, training and events for the team.
• Log IT and facilities including maintenance queries and challenges.
• Minute taking and projecting meetings.

Skills

Organisational skills

Administrative skills

Confidentiality

Initiative

Independent decision-making

Assertive

Teamwork

Adaptable

Education

Grade 12

Tools

Microsoft Office

Job description

Main Purpose of the Job

• To direct and coordinate Wits RHI – Shandukani Research project administration and related operational activities

Location

7 Esselen Street, Hillbrow, Shandukani CRS

Key Performance Areas

• Manage access control system for Shandukani safely
• Awareness and adherence to relevant policies/guidelines related to the effective functioning of the organisation’s research administration and facilities
• Record keeping and reports of procurement orders
• Disseminate information to staff and team members
• Coordinate meetings, training and events for the team
• Welcome, identify Participants’ needs and direct to specific projects
• Check co-enrolment status and capture
• Verify and identify ID documents; copy, certify and file all ID documents and update locator information as needed
• Reimburse Participants
• Reconcile financial records with WHC finance
• Reconcile reimbursements with milestone visits monthly
• Request quotes from Suppliers
• Housekeeping
• Log IT and facilities including maintenance queries and challenges
• Distribute stationery and related orders to staff
• Costing and purchasing of Participant refreshments
• Minute taking and projecting meetings
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Log calls for any issues for maintenance, air cons, vents, and assets

Required Minimum Education and Training

• Grade 12 (Tertiary qualification preferable)

Required Minimum Work Experience

• No experience required

Desirable Additional Education, Work Experience and Personal Abilities

• Exceptional organisational and administrative skills with working knowledge of Microsoft Office
• Able to maintain confidentiality, tact and professionalism at all times
• Able to exercise discretion, high levels of initiative and independent decision-making
• Must be assertive, confident and adaptable
• Self-motivated, able to work independently and work as part of a multidisciplinary team

Employment Equity

WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto

Closing date: 10 November 2026

Note: No CV will be accepted after the closing date