Impactful Program Coordinator with AI Tools

BMA; Cape Town; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Flexible hybrid work arrangement

Discretionary bonuses

Job summary

BMA is seeking an energetic, articulate and highly organised Coordinator to support our SME Development team. You’ll keep the team organised, responsive and able to deliver high-quality work to public and private sector clients, coordinating information, maintaining systems and producing professional documents.

This role will suit someone who enjoys making things happen behind the scenes and is confident with technology, including AI tools.

Qualifications

• Minimum 3 years' business administration experience.
• Degree or equivalent post-Matric qualification.
• Demonstrable working knowledge of Microsoft Office, including Excel for data processing and PowerPoint for professional presentations.
• Experience using online collaboration platforms such as Microsoft Teams or Zoom.
• Basic working knowledge of AI tools and confidence learning new technology.

Responsibilities

• Maintain accurate, up-to-date stakeholder and contact information in line with company protocols.
• Coordinate reporting requirements across finance, resource allocation and project tracking, ensuring deadlines and internal processes are met.
• Format, proof and polish internal and client-facing documents to BMA's professional and brand standards.
• Coordinate tender submissions and compliance documentation. Support tender screening and maintain accurate records of CVs, project histories, case studies and supporting information.
• Process consultant invoices, expense claims and internal charges accurately and on time.
• Keep team documentation, staff CVs and project histories current and ready for tenders, proposals and reporting.
• Provide proactive administrative support, anticipate requirements and help the team stay focused on strategic and client delivery.
• Schedule internal meetings and assist with ad hoc travel and logistical arrangements.
• Support the use and administration of team applications, including tools developed using AI.

Skills

Business administration

Organization

Communication

Attention to detail

Team collaboration

Education

Degree or equivalent post-Matric qualification

Tools

Microsoft Teams

Zoom

Zoho Projects

Zoho CRM

Microsoft Office

Excel

PowerPoint

AI tools

Job description

BMA is seeking an energetic, articulate and highly organised Coordinator to support our SME Development team. You’ll keep the team organised, responsive and able to deliver high-quality work to public and private sector clients, coordinating information, maintaining systems and producing professional documents.

This role will suit someone who enjoys making things happen behind the scenes and is confident with technology, including AI tools.