HR Site Support

Incanda Furniture a division of Wheco Group; Paarl; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Incanda Furniture a division of Wheco Group is seeking an HR Site Support to provide basic HR administration at a dedicated site. You will assist with queries, attendance, leaves, onboarding, and file management to support the HR Operations team.

The role requires strong administrative skills, confidentiality and reliable on-site presence. Grow your HR career within a hands-on operational environment at Incanda.

Qualifications

• Grade 12 / NSC; HR related certificate or diploma advantageous.
• 1–2 years HR administration experience preferred.
• On-site role with dedication to the allocated operation.

Responsibilities

• Assist employees and managers with basic HR queries.
• Monitor time and attendance records and follow up on clocking exceptions.
• Assist with leave administration and supporting documentation.
• Support recruitment administration, interview scheduling and candidate communication.
• Assist with onboarding and ensure new employee documentation is complete.
• Maintain accurate employee files.
• Conduct regular filing and document audits.
• Assist with employee changes, transfers and termination documentation.
• Update HR trackers, employee lists and site records.
• Escalate complex or sensitive matters to the HR Operations or Payroll team.

Skills

Administrative skills

Organisational skills

Communication

Confidentiality

HRIS basics

Microsoft Office

Education

Grade 12

HR certificate/diploma advantageous

Tools

Excel

Word

Outlook

HR systems

Job description

At Incanda, people are at the heart of how we drive operational excellence and deliver meaningful results. Our HR team plays a key role in empowering our workforce, strengthening organisational culture, and ensuring that our people practices support long-term business success.

We are looking for a reliable and organised HR Site Support who will be based at a dedicated site and provide basic HR administrative support to employees, managers and the HR Operations team.

This is an ideal opportunity for someone who enjoys working with people, has strong administrative skills and would like to grow their career within Human Resources.

Provide dedicated HR support where it matters most — at site level.

Key Responsibilities:

• Assist employees and managers with basic HR queries
• Monitor time and attendance records and follow up on clocking exceptions
• Assist with leave administration and supporting documentation
• Support recruitment administration, interview scheduling and candidate communication
• Assist with onboarding and ensure new employee documentation is complete
• Maintain accurate employee files
• Conduct regular filing and document audits
• Assist with employee changes, transfers and termination documentation
• Update HR trackers, employee lists and site records
• Escalate complex or sensitive matters to the HR Operations or Payroll team

Skills and Requirements:

• Strong administrative and organisational skills
• Good communication and interpersonal skills
• High attention to detail and accuracy
• Ability to maintain confidentiality and handle employee information responsibly
• Reliable, proactive and willing to learn
• Comfortable following up with employees and managers
• Basic knowledge of HR processes would be advantageous
• Good computer skills, including Microsoft Word, Excel and Outlook
• Exposure to HR, payroll, time and attendance or ESS systems would be advantageous

Minimum Requirements:

• Grade 12 / National Senior Certificate
• A certificate or diploma in Human Resources, Office Administration or a related field would be advantageous
• One to two years’ experience in HR administration, general administration, recruitment support or time and attendance would be advantageous
• Ability to work on-site and provide dedicated support to the allocated operation