HR Information Systems Specialist

Vector Logistics; Durban; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Vector Logistics is seeking an HRIS Specialist to manage, maintain and optimize the HRIS, ensuring smooth HR operations. This role also supports upgrades, report generation and close collaboration with HR teams to implement improvements.

You will consolidate remuneration data, maintain data integrity, provide training, and drive process improvements across a multi-temperature logistics network in Southern Africa.

Qualifications

• Relevant IT degree or equivalent preferably with an Information Systems focus.
• Minimum 3 years’ experience in Time & Attendance systems and procedures.
• Valid Code EB drivers’ licence

Responsibilities

• Administer and maintain the HRIS platforms.
• Manage day to day liaison between consultants, BCX help desk and end-users. Attend to daily user calls on Remedy and escape to consultants if unresolved. Define & Ensure T&A standards across the group.
• Perform regular system updates, module management, and user access controls.
• Generate and analyse HR data and reports (headcount, turnover, payroll, benefits participation) for HR and leadership teams.
• Support HRIS Manager to develop business requirements for any system development or modifications.
• Consolidate data from all systems impacting remuneration and share management information for reliable decision-making.
• Oversee and assure integrity of remuneration and job grading data across the group.
• Provide ongoing support and training to HR users and managers on HRIS features.
• Identify opportunities for process automation and improvements to enhance usability.

Skills

HRIS

SharePoint

Excel

Communication

Education

IT degree or equivalent with IS focus

Job description

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

Permanent

Westville

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions. Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

The HRIS (Human Resources Information System) Specialist is responsible for managing, maintaining, and optimizing the HRIS to ensure smooth operation of HR functions. This role will also provide support to the HRIS Manager in conducting system upgrades, generating reports, and working closely with HR teams to implement system improvements.

Key Responsibilities

• Administer and maintain the HRIS platforms
• Manage day to day liaison between consultants, BCX help desk and end-users. Attend to daily user calls on Remedy and escape to consultants if it cannot be resolved internally. Define & Ensure T&A standards applied across the group.
• Perform regular system updates, module management, and user access controls.
• Ensure the accuracy and integrity of HR data within the HRIS.
• Generate and analyse reports, such as headcount, turnover, payroll, benefits participation, and compliance data for HR and leadership teams.
• Supports the HRIS Manager to develop business requirements for any T&A and HR system development or modifications.

Information Data Management

• Consolidate data from all systems impacting on remuneration to analyse human resource-related data and identify trends and anomalies.
• Share relevant management information with operational and national management teams to enable reliable business decision-making.
• Ensure relevant remuneration information is available on the company intranet for referencing by the broader employee-base.
• Oversee and assure the integrity of remuneration and job grading data and information across the Group.

User Support & Training

• Provide ongoing support to HR team members and other end-users on HRIS functionalities.
• Serve as the first point of contact for system-related queries and issues.
• Liaise with Service Providers, I.T. and Employees to resolve system integration issues.
• Develop and deliver training materials and sessions for HR users, managers, and employees on system features and best practices.

Process Optimization

• Identify opportunities for process automation and efficiency within HRIS operations, such as streamlining data entry or improving reporting functions.
• Recommend and implement improvements to enhance system usability and user experience.

Qualifications And Experience

Qualifications, Skills and Experience Required for the Job

• Relevant I.T Degree or equivalent preferably with an Information Systems focus.
• Minimum 3 years’ experience in Time & Attendance systems and procedures.
• Valid Code EB drivers’ licence

Skills and Competencies

• Strong technical knowledge of HRIS systems, databases, and software applications.
• SharePoint administration level (Permissions, document management, interfaces, configuration and web applications)

Strong Communication And Training Skills Required.

• Advanced proficiency in Microsoft Excel for reporting and data analysis.li>Excellent problem-solving and troubleshooting abilities.
• Strong attention to detail with a focus on data integrity and accuracy.
• Ability to collaborate effectively with both technical and non-technical

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.

We look forward to hearing from you!