HR Assistant

BVi Consulting Engineers - BVi Group; Cape Town; On-site; ZAR 120,000 - 180,000; Full time

Job summary

BVi Consulting Engineers Western Cape (Pty) Ltd in Cape Town invites applications for a permanent HR Assistant role. The successful candidate will support the HR team with administrative tasks, maintain employee records and assist with lifecycle activities, ensuring confidentiality and compliant service delivery.

The role requires 1–3 years of HR administrative experience, Matric, and proficiency in MS Word, Excel and Outlook. Cape Town residents are encouraged to apply for this on-site position.

Qualifications

• Minimum Grade 12 required.
• 1–3 years of experience in an HR administrative role.
• Computer literate in MS Word, Excel and Outlook.

Responsibilities

• Part of HR team and reports to HR Regional Manager.
• Monthly employee leave tracking and reconciliation.
• Weekly timesheet checking.
• General HR admin support and confidentiality maintenance.
• Archiving and documentation filing.
• Assisting with probations and performance management executions.
• Alternating reception and switchboard management.

Skills

HR administration

Education

Matric / Grade 12

Tools

MS Word

MS Excel

Outlook

Job description

BVi Consulting Engineers Western Cape (Pty) Ltd has a vacancy for an HR Assistant in their Cape Town office. This will be a permanent position.

BVi is a multi-disciplinary consulting engineering firm with more than 400 employees and offices across Southern Africa. The BVi Group’s success is based on solid business integrity principles guided by our core values. BVi is an equal opportunity employer.

Purpose of the role

The HR Assistant will provide efficient administrative and operational support to the Human Resources team by coordinating HR processes, maintaining accurate employee records, and assisting with employee lifecycle activities. The role contributes to the effective delivery of HR services while ensuring confidentiality, compliance, and a positive employee experience.

Key Responsibilities

• Form part of an existing HR Team and report to HR Regional Manager.
• Monthly Employee Leave Tracking and reconciliation.
• Weekly timesheet checking.
• Member of the BVi Employee Appreciation Programme.
• Compiling media for Reception TV.
• Assisting Group Marketing Manager with requested information & Cape Town events.
• Assisting with Employment Equity Forum and administration.
• Alternating reception and switchboard management.
• Employee Documentation Filing – Server & Personnel Files.
• Arranging job shadowing, vacation students & in-service trainees.
• Assisting HR Regional Manager with probations.
• Assisting HR Regional Manager with performance management executions.
• Archiving – Terminations & Salary Financial Documentation.
• Ad-hoc HR Tasks

Key Requirements

• Minimum Grade 12
• 1 – 3 years of experience in a Human Resourcing administrative role
• Computer literate in MS Word, Excel and Outlook
• Must reside in Cape Town

Behavioral Competencies

• High level of accuracy and attention to detail.
• Ability to work under pressure, manage multiple tasks and prioritise effectively.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to interact professionally at all levels.
• Ability to maintain strict confidentiality and handle sensitive employee information with discretion.
• Strong teamwork and collaboration skills.
• Dependable with a good attendance record and reliable work ethic.
• Demonstrates accountability and takes ownership of responsibilities.

Personal Attributes

• Professional and ethical.
• Organised and self-motivated.
• Reliable and trustworthy.
• Proactive with a willingness to learn and support the HR Team.
• Confidentiality – Employee must be trustworthy and maintain employee information as confidential.