HR Administrator - Tapestry Manufacturing (Linen)

TFG (The Foschini Group); Oos-Kaap; On-site; ZAR 180,000 - 260,000; Full time

Job summary

The Foschini Group (TFG) is seeking an HR Administrator to coordinate recruitment administration, prepare contracts, run inductions and maintain HR files. The role requires strong MS Office skills and the ability to work in a production environment.

Responsibilities include payroll-related admin, medical aid processing, wellness initiatives, reporting, and audits. The ideal candidate will have 2–3 years HR admin experience and a tertiary HR qualification.

Qualifications

• Strong communication and interpersonal abilities.
• Excellent administrative and organisational skills.
• Good time management and prioritisation.
• Ability to work independently in a factory setting.
• Proficiency in MS Office, especially Excel.

Responsibilities

• Coordinate recruitment administration including posting ads and scheduling interviews.
• Prepare employment contracts, starter packs and staff documentation.
• Conduct new employee inductions for onboarding.
• Maintain HR files and records for compliance.
• Handle payroll-related admin like payslips and weekly processing.
• Administer medical aid applications and staff cards.
• Identify and support employee wellness initiatives.
• Compile monthly workforce metrics for management.
• Prepare absenteeism reports and monitor daily averages.
• Maintain labour legislation compliance and statutory records.
• Support weekly salaries processing and bargaining council compliance.
• Assist with HR audits and respond to employee queries.
• Contribute to conflict resolution and employee relations.
• Maintain training records and support development programs.
• Attend health and safety meetings and provide HR input.

Skills

Communication skills

Administration skills

Time management

Independence

Excel skills

Education

Grade 12

Tertiary HR qualifications

Job description

Job Description

• Coordinate the full recruitment administration; posting job advertisements, scheduling interviews, etc
• Prepare employment contracts, starter packs and all employee documentation
• Conducting new employee induction for onboarding
• Maintain accurate employee files and HR records to ensure compliance
• Manage high-volume HR document preparation such as printing all pay slips, every week
• Process and administer employee medical aid applications, employee cards and all related documentation
• Identify and execute employee wellness initiatives
• Compile HR reports for management including monthly workforce metrics
• Prepare absenteeism reports and calculate factory absenteeism averages daily
• Maintain statutory HR records and ensure compliance with labour legislation
• Weekly administrative duties to ensure weekly salaries are paid and ensure compliance with bargaining council
• Assist with internal and external HR audits where required
• Respond to HR-related queries from employees and management
• Assist with conflict resolution and workplace disputes within the factory
• Assist with disciplinary administration and employee relations processes where required
• Maintain training records and attendance registers
• Support the implementation of employee development initiatives and training programmes
• Attend health and safety meetings and provide HR input from a people management perspective
• Support HR related aspects of workplace safety procedures and communication

Qualifications

• Grade 12
• Tertiary qualification in Human Resources
• 2 – 3 years HR Administration experience
• Previous work experience in a fast-paced environment
• Previous experience with time and attendance and payroll administration
• Working knowledge of South African labour legislation will be advantageous
• Ability to work in a production / manufacturing environment

Skills

• Strong communication and interpersonal skills
• Excellent administration and organizational skills
• Time management skills
• Ability to work independently
• Strong MS Office skills, particularly Excel

Behaviours

• Adhering to Principles & Values - Shows a commitment to ethical conduct, integrity and a strong sense of responsibility
• Adhering to Standards - Ensures quality and compliance in the delivery of their work
• Continual Improvement - Actively seeks opportunities to continually improve processes
• Driving & Persevering
• Entrepreneurial thinking
• Planning & Organising - Uses a structured approach to effectively manage tasks
• Presenting & Communication - Articulates ideas clearly to different audiences

Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.

About Us

Who we are is because of our people. They are our greatest asset. TFG is an internationally diversified retail portfolio of 34 speciality lifestyle and apparel brands that Inspire our Customers to live their Best Lives and are woven into the lives of millions. Our vision is to create the most remarkable omnichannel experiences for our customers. TFG is more than a workplace, it's a launchpad for your growth. Join us and explore endless growth opportunities across our diverse brands. We’re a purpose-led business, and on this team, you’ll share the pride of making an impact across a whole industry.

We’re the designers, the makers, the shakers and the teams behind the scenes.

Are you with us?