Head of Resource Planning

Performability Recruitment (Pty) Ltd; Durban; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Performability Recruitment (Pty) Ltd in Durban seeks an experienced Planning and Resource Scheduling Manager to lead a team and drive forecasting, scheduling, and performance across customer service and sales functions. You will forecast demand, shape shift patterns, and collaborate with senior teams to optimize resources and service levels.

The role focuses on developing planning models, identifying efficiency opportunities, and delivering accurate operational insights to enable strategic

Qualifications

• 3+ years minimum experience in managing a team.
• Proven experience in a Resource & Planning environment.
• Experience forecasting for multi-channel customer service functions.

Responsibilities

• Build and lead a high performing planning team delivering excellent outcomes for the business.
• Develop resource forecasting models, ensuring forecasts, scenarios and recommendations are sound and commercially based.
• Analyse future demand and supply forecasts for all clients to ensure sufficient resources to meet SLAs.
• Collaborate with Operational Management Teams to plan daily workflow and achieve SLAs.
• Monitor forecast accuracy, trends and utilisation; provide MI and reports to leadership.
• Provide information, analysis and advice on headcount and pipeline.
• Ad-hoc duties and projects as required.

Skills

Team management

Communication

Analytical thinking

Organisational skills

Problem solving

Attention to detail

Strategic thinking

Tools

MS Excel

IEX Totalview

Job description

A leading CX provider, unrivalled in developing and training its people to be the best they can be. This investment in people ensures longest staff retention possible enabling them to best serve client's customer service needs.

This leaders main function is to manage a team of Planners and Resource schedulers. Reporting to the Finance Director this extremely varied role will be to support and develop your team, ensuring that business strategies and processes are aligned utilising best practice to provide accurate and commercially viable resource models. To identify key initiatives and process changes to continually improve the efficiency and performance of the function. Working with the Senior Operations Team and other Department heads you will be responsible for forecasting, planning and scheduling across both customer service and sales teams to ensure the delivery of service excellence across all channels.

You will use short and long-term forecasting models, adherence and rostering patterns to support and review analysis trends. You will be required to use this information to recommend solutions to optimise effectiveness across all channels. Gathering robust data, you will take a proactive approach to identifying skills gaps and providing solutions.

Working collaboratively with the Operational Teams you will ensure all Service Level KPIs and other key operational targets are achieved across the business.

This roll will be accountable for the direction and development of the planning function, developing your own model for the planning department and recommending to the business the strategy for how this is taken forward to ensure that our approach is forward thinking and innovative delivering a first-class service to our clients and customers.

Key stakeholder relationships in this role will be our Senior Operations Team in order to create an effective operational planning relationship and support Directors and Managers across the business with accurate information that to facilitate the correct decisions for our people and clients.

Key Responsibilities

• Build and Lead a high performing planning team that delivers excellent outcomes for the business.
• Build strong planning to planning relationships with all clients.
• Develop resource forecasting models, ensuring that all resource planning forecasts, scenario's and recommendations are based on sound commercial basis, ensuring resources are utilised effectively
• Analyse future demand and supply forecasts for all clients liaising with relevant departments to ensure that we have enough resource to achieve SLAs
• Work collaboratively with the Operational Management Teams to plan the daily workflow to ensure all operational SLAs are achieved
• Managing holidays and shrinkage in line with forecasts.
• Working with the Operational Management Team to authorise offline activity
• Making appropriate plans for expected changes in profile and workloads. Investigating potential scenarios and finding solutions to challenges
• Offer daily operational support across all channels, drive operational excellence and efficiency improvements
• Work with the Senior Operational Team to shape, define and deliver customer service KPIs around productivity and proactively report and review performance
• Work with the Senior Operational Team to identify operational, financial and process efficiency's. Produce FTE modelling solutions to drive the most cost effective and efficient solutions for the business
• Seek opportunities to improve MI, technologies, workforce management tools and roster management
• Continually monitor and propose effective shift patterns to match business requirements, optimising the performance of all Operational Teams and maximising agent satisfaction by providing flexible options
• Monitoring and reporting on forecast accuracy, trends and utilisation
• Provide information, analysis and advice on headcount and pipeline
• Providing daily, weekly and monthly reports to the Leadership Team as required
• Ad-hoc duties and projects as required

Key Requirements

Professional Experience:

• Essential- 3+ year minimum experience in managing a team
• Proven experience in a Resource & Planning environment
• Desired- Professional qualification in Resource Planning
• Previous experience of being in a similar role (essential)
• Previous experience of forecasting for a multi-channel customer service function, forecasting demand for voice, email, chat and back office tasks (essential)
• BPO experience ( preferred but not essential)
• Experience of forecasting and scheduling for complex operations
• Proven experience of designing and implementing contact centre resource models, impact assessments and scenarios to influence and communicate
• Advanced use of MS Office suite packages (particularly Microsoft excel)
• Self-motivated and performance driven with the ability to manage and prioritise a heavy workload
• Excellent communication, ability to work well with a wide range of people
• Experience with workforce management system IEX Totalview (NICE) experience preferred but not essential
• Ability to develop resourcing strategies used to deliver client requirements
• Previous experience of working in a fast paced, cross-functional group
• Ability to challenge and question trends to address issues and identify opportunities for financial growth
• A high level of accuracy and attention to detail
• Strong analytical, communication, management and organisational skills
• Awareness of commercial models employed within the accounts and the impacts of their teams decisions on financial performance.

Judgement & Decision Making

• Ability to make key decisions that impact resource
• Ability to problem solve and come up with solutions
• Ability to identify when and how to elevate
• Understand when and who should be challenged when there are issues
• Must be able to intuitively execute resource planning strategies