Workforce Planning Analyst

Keen; Cape Town; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Medical Insurance

Attendance & Timeliness Bonus

Transport Allowance

Monthly Performance Bonus

Birthday Leave

Professional Development Budget

Job summary

Keen, a global digital operations partner, is seeking an experienced Workforce Management Analyst in Cape Town. You will forecast demand, build staffing models, and create schedules to meet service levels across client programmes.

This hands-on role requires independence, strong Excel/Sheets skills and the ability to translate growth plans into concrete staffing and ramp-up requirements. flexible schedules and a 24/7/365 support mindset are valued.

Qualifications

• 4+ years of hands-on WFM experience in a BPO/contact centre or digital operations environment.
• Forecasting, scheduling, capacity planning and staffing analysis experience.
• Experience supporting multiple channels (email, chat, voice, back-office or tickets).
• Experience with international clients or global operating windows.
• Strong Excel/Google Sheets skills and ability to build dashboards from scratch.
• Excellent analytical, problem-solving and communication skills.

Responsibilities

• Build weekly and monthly forecasts based on contact volumes, AHT, productivity, seasonality and service-level requirements.
• Develop staffing models and capacity plans to identify workforce requirements and risks.
• Create schedules that balance client coverage, service levels, occupancy and availability.
• Calculate shrinkage and account for leave, absenteeism, training, attrition and other constraints.
• Translate client growth plans into staffing, recruitment, training and ramp-up needs.
• Build and maintain workforce dashboards, reports and models using Excel, Sheets or similar tools.
• Analyse forecast vs actual performance and use insights to improve planning.
• Partner with Operations, Recruiting, Training, HR and Client Success to align workforce plans with business needs.
• Establish and improve scalable WFM processes, reporting standards and planning methodologies.

Skills

WFM experience

Forecasting

Scheduling

Capacity planning

Staffing analysis

Excel/Google Sheets

Analytical skills

Communication skills

Independent work

Tools

NICE IEX

Verint

Calabrio

Playvox

Assembled

Zendesk

Gorgias

Intercom

Salesforce

Job description

About Keen

Welcome to Keen, where art meets science.

We’re more than just another service provider or outsourcing company. Keen acts as an integral extension of our clients’ teams and business goals, partnering with global brands across digital marketing, creative, customer experience and sales.

We’re building a culture of operational excellence, innovation and growth, and we’re looking for people who want to make a meaningful impact.

About the Role

We are looking for an experienced Workforce Management Analyst to own workforce forecasting, capacity planning, scheduling and reporting across Keen’s client programmes.

This is a hands-on individual contributor role, ideal for someone who can independently build staffing models, analyse operational trends and translate client demand into effective workforce plans. You’ll work closely with Operations, Recruiting, Training, HR, Client Success and the Real-Time Analyst (RTA) to ensure programmes are appropriately staffed and prepared for growth.

You’ll also help build WFM processes from the ground up, identifying staffing risks, improving forecast accuracy and providing data-driven recommendations to support business decisions. This role has no direct people-management responsibilities and focuses on forward planning rather than live queue monitoring.

• Build weekly and monthly forecasts based on contact volumes, AHT, productivity, seasonality and service-level requirements.
• Develop staffing models and capacity plans to identify workforce requirements, hiring gaps and future operational risks.
• Create schedules that balance client coverage, service levels, occupancy and workforce availability.
• Calculate shrinkage and account for leave, absenteeism, training, attrition and other capacity constraints.
• Translate client growth plans into staffing, recruitment, training and ramp-up requirements.
• Build and maintain workforce dashboards, reports and models using Excel, Google Sheets or similar tools.
• Analyse forecast versus actual performance and use insights from the RTA to improve future planning.
• Partner with Operations, Recruiting, Training, HR and Client Success to align workforce plans with business needs.
• Establish and improve scalable WFM processes, reporting standards and planning methodologies.

Minimum Requirements

• At least 4 years of hands-on WFM experience in a BPO, contact centre, marketplace, SaaS, fintech, e-commerce, Trust & Safety or digital operations environment.
• Proven experience in forecasting, scheduling, capacity planning and staffing analysis.
• Experience supporting at least two channels, such as email, chat, voice, back-office or ticket-based support.
• Experience supporting international clients or global operating windows.
• Strong Excel or Google Sheets skills, with the ability to build staffing models and dashboards from scratch.
• Strong analytical, problem-solving and communication skills.
• Ability to work independently, take ownership and build processes in a fast-paced environment.

Preferred Experience

• BPO or contact centre experience supporting US, UK or European clients.
• Familiarity with WFM platforms such as NICE IEX, Verint, Calabrio, Playvox, Assembled or similar tools.
• Exposure to Zendesk, Gorgias, Intercom, Salesforce or other CRM/helpdesk platforms.
• Experience supporting rapid hiring ramps, new client launches or high-growth operations.

Why Join Keen?

• Join a collaborative, high-performing team where your growth is a priority. We invest in our people through ongoing learning, career development, an annual Professional Development Budget, and Birthday Leave.

Compensation

• Competitive Base Salary
• Medical Insurance
• Attendance & Timeliness Bonus
• Transport Allowance
• Monthly Performance Bonus

Career Growth

High-performing team members have opportunities to progress Team Managers, QA, Operations or Support

Global Support Environment

As we support clients across different time zones, Keen operates in a 24/7/365 environment. Team members should be comfortable working flexible schedules to support our clients and deliver an exceptional customer experience.