Assistant Manager - WFM Planner

WNS; Cape Town; On-site; ZAR 600,000 - 900,000; Full time

Job summary

WNS in Cape Town is seeking a Workforce Manager to oversee resource planning and capacity management, ensuring the right number of agents at peak times to meet service levels.

You will work within the WFM team to forecast, schedule and report on performance, leveraging experience with Aspect and Excel to optimize operations across sites.

Qualifications

• Matric / Grade 12 or international equivalent.
• Call Centre Maths
• Industry relevant training courses, including WFM processes, terminology and tools.

Responsibilities

• Develop and maintain short and long term forecast/capacity plans and ensure sufficient staff is available during peak periods.
• Review and analyse the monthly, quarterly and yearly Contact Center Performance Reports for both internal and external stakeholders and distribute as required.
• Devise and deliver project that benefits the campaign.
• Create a yearly calendar of potential risk.
• Provide optimal forecasting, scheduling and identifying new methods, strategies and opportunities.
• Ensure sufficient staff is scheduled per interval to meet productive hour targets.
• Analyse historical call trends by source, handle time, and root cause to identify operational opportunities and pro‑actively communicate this information to leadership while implementing appropriate action plans.
• Provide optimized schedules which meet the contracted SLA's and effectively communicate any potential risks.
• Create scenarios and present to the operations leadership team on the scheduling options highlighting risk and benefits.
• Track and monitor plans to identify optimization opportunities and report on variance to plan.
• Report on and monitor agent productive hours delivery.
• Effectively manage planned shrinkages to ensure that delivery against client expectation is met.
• Manage two real time analysts to ensure that we meet client and internal expectations

Skills

Engagement

Communication skills

Problem Solving

Planning & Organizing

Risk Management

Incident Management

Data Analysis

Stakeholder Management

Client Communication

Report writing

Attention to detail

Education

Matric / Grade 12

BA/BS degree in economics, statistics, business or equivalent education

Tools

Aspect systems

Excel

Access

Forecasting software

Scheduling software

Microsoft Office

Job description

Job Purpose

Responsible for resource planning and capacity management of available resources to ensure the correct number of agents at the right times are in their seats to answer an accurately forecasted volume of calls at the desired service level. To work as part of a greater WFM team and ensure that all functions performed/services provided are in line with the overall WFM strategy.

Key Responsibility Areas

• Develop and maintain short and long term forecast/capacity plans and ensure sufficient staff is available during peak periods
• Review and analyse the monthly, quarterly and yearly Contact Center Performance Reports for both internal and external stakeholders and distribute as required
• Devise and deliver project that benefits the campaign
• Create a yearly calendar of potential risk
• Provide optimal forecasting, scheduling and identifying new methods, strategies and opportunities
• Ensure sufficient staff is scheduled per interval to meet productive hour targets
• Analyse historical call trends by source, handle time, and root cause to identify operational opportunities and pro‑actively communicate this information to leadership while implementing appropriate action plans
• Provide optimized schedules which meet the contracted SLA's and effectively communicate any potential risks
• Create scenarios and present to the operations leadership team on the scheduling options highlighting risk and benefits
• Track and monitor plans to identify optimization opportunities and report on variance to plan
• Report on and monitor agent productive hours delivery
• Effectively manage planned shrinkages to ensure that delivery against client expectation is met
• Manage two real time analysts to ensure that we meet client and internal expectations

Qualifications

• Matric / Grade 12 or international equivalent
• Call Centre Maths
• Industry relevant training courses, including WFM processes, terminology and tools

Preferred

• A relevant qualification in BA/BS degree required, preferred economics, statistics, business or equivalent education

Experience

• Min 3 year’s experience in a WFM team
• Min 1 year’s planning experience with Aspect systems
• Experience managing client relationships
• Spreadsheets with formula application and/or database software (Excel, Access)
• Knowledge in Automatic Call Distribution Technology and experience with Forecasting/ Scheduling software
• Advanced MS Office

Job‑Related Knowledge, Skills & Competencies Required

• Engagement
• Communication skills
• Problem Solving
• Planning & Organizing
• Risk Management
• Incident Management
• Data Analysis
• Stakeholder Management
• Client Communication
• Report writing
• Sound working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint & Outlook)
• Attention to detail

Other Specific Requirements

• Own vehicle with a valid driver’s licence
• Must be able to travel across multiple sites
• Must be able to work evening hours

Schedule and Shifts

Afternoon and night shifts – Monday to Sunday (rotational shifts)

Candidates are required to have fibre or live in a fibre enabled area.