Guest Relations Officer | The Silo Hotel

The Royal Portfolio; Cape Town; On-site; ZAR 150,000 - 220,000; Full time

Job summary

The Royal Portfolio is seeking a dedicated Guest Relations Officer at The Silo Hotel in Cape Town. This role involves ensuring that guests feel welcome and their needs are attended to at all times, building strong relationships, and living up to the company's vision.

The ideal candidate should have a tertiary degree in Hospitality Management, at least two years of experience in a 5-star environment, and the ability to multitask under pressure. Responsibilities include managing guest queries, preparing for arrivals, and liaising with other departments to ensure excellent service.

Qualifications

• At least 2 years’ experience in a 5-star hotel environment.
• 2 years’ experience in a Front Desk role.
• Ability to work under pressure with strong admin skills.

Responsibilities

• Handle Guest queries and arrange assistance as necessary.
• Provide information about local attractions and services.
• Prepare for Guests’ arrival and manage their profiles.

Skills

Customer service excellence

Communication skills

Multitasking

Problem-solving

Education

Tertiary Degree or Diploma in Hospitality Management

Tools

Opera Property Management System

Microsoft Office Suite

Job description

The Silo Hotel’s Guest Relations Officer needs to demonstrate the highest level of courteous and efficient service, to ensure our Guests feel welcome and that their needs will be attended to at all times during their stay. The GRO builds strong relationships with our Guests, constantly striving to live up to our purpose, which is "To give our Guests a complete experience and a perfect stay".

MAIN DUTIES & RESPONSIBILITIES

• Deal with Guest queries (via phone, email and in person) and arrange assistance as necessary
• Provide Guests with information about attractions, facilities, services, and activities in Cape Town and surrounding areas
• Prepare for Guests’ arrival a day before the time, making note of any special requests
• Monitoring our booking system, Opera and manage the Guest profiles and relay any pertinent information to other departments
• Deliver day to day hotel services: wake-up calls, printing newspapers, day sheets, welcome letters, weather cards, bills etc. (and ensuring they are handled timeously and accurately)
• Managing reservations for restaurant, tours and transfers
• Answer and screen all incoming switchboard calls and deal with individual requests, messages and queries from Guests
• Liaise regularly with agents on Guest experience on property
• Maintain communication with all other hotel departments
• Assist with ad hoc duties as requested by colleagues and Management
• Daily itinerary review to ensure bookings are confirmed, preferences shared with other departments and service providers
• Prepare Guests for departure, offering assistance with transport, flight confirmations, boarding passes, luggage packing and wrapping, storage, car cleaning where applicable, breakfast packs, etc.
• Live and breathe the company's Vision, Purpose and Values statement.

REQUIREMENTS & QUALIFICATIONS

• Tertiary Degree or Diploma in Hospitality Management
• Must have at least 2 years’ experience in a 5* Hotel environment
• Must have at least 2 years’ experience in a Front Desk role
• Knowledge of Property Management system Opera at Operator Level
• Computer literate with working knowledge of Microsoft Office Word, Excel, PowerPoint and Outlook
• Demonstrate excellent written and verbal communication skills
• Proven job reliability, diligence, dedication and attention to detail
• Ability to multitask with excellent time-management
• Ability to work under pressure with strong admin skills
• Ability to take initiative and make judgement calls
• Ability to take the initiative and be a leader
• Must be flexible and willing to work shifts

It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio. South African citizenship is advantageous. A valid work permit is essential if you are not in possession of a South African ID document. Please note it is a condition of employment, that all staff undergo a pre-employment polygraph test.