Governance Secretary - Board Minute-Taker & Coordinator

Greys Recruitment; South Africa; Sur place; ZAR 360 000 - 600 000; Plein temps

Résumé du poste

Greys Recruitment is seeking a Committee Secretary with 3-5 years’ experience in governance-focused roles to coordinate board meetings and maintain minutes, resolutions, and action registers. The role requires strong MS 365 skills, discretion, and the ability to work with senior management across healthcare and regulated sectors.

The ideal candidate will manage calendar coordination, prepare meeting packs, and support the establishment of new committees, with occasional travel to Gauteng.

Qualifications

• Matric / Grade 12 is essential.
• Diploma or certificate in Office Administration, Secretarial Studies, Business Administration, Corporate Governance or related field.
• 3-5 years' experience as a Committee Secretary, Board Secretary, Executive Secretary or Senior PA with formal minute-taking responsibilities.
• Experience preparing minutes, resolutions and action registers.
• Experience coordinating formal meetings involving senior management.
• Healthcare, medical devices, pharmaceutical or regulated-sector experience strongly advantageous.
• CGISA qualification or studies advantageous.
• Strong Microsoft 365 skills - Outlook, Teams, Word and Excel.
• Zoho experience advantageous.
• Valid driver's licence and own transport.
• Willingness to travel occasionally to Gauteng.

Responsabilités

• Coordinate the full meeting cycle for multiple committees.
• Maintain committee calendars and coordinate meetings, agendas and meeting packs.
• Attend formal meetings and prepare accurate minutes, resolutions and action registers.
• Track outstanding actions, follow up with responsible individuals and elevate overdue matters.
• Prepare regular reports and dashboards for senior management.
• Maintain committee records, terms of reference, membership details and governance documentation.
• Maintain accurate records and document control on Zoho.
• Coordinate external presenters, clinicians, suppliers and meeting logistics when required.
• Handle confidential commercial, tender, supplier and personnel information with discretion.
• Assist with the establishment and administration of new committees.

Connaissances

Minute-taking

Microsoft 365

Stakeholder management

Discretion

Independent worker

Formation

Matric / Grade 12

Diploma or certificate in Office Administration or related field

Outils

Outlook

Teams

Word

Excel

Zoho

Description du poste

Greys Recruitment is seeking a Committee Secretary with 3-5 years’ experience in governance-focused roles to coordinate board meetings and maintain minutes, resolutions, and action registers. The role requires strong MS 365 skills, discretion, and the ability to work with senior management across healthcare and regulated sectors.

The ideal candidate will manage calendar coordination, prepare meeting packs, and support the establishment of new committees, with occasional travel to Gauteng.