Senior Committee Secretary & Governance Coordinator

Talented Recruitment; Durban; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Talented Recruitment seeks a capable Committee Secretary to manage meeting calendars, agendas and packs for multiple healthcare-related committees in Durban.

You will attend meetings as a non-voting secretary, record decisions and actions, and maintain a cross-committee action log. Proficiency in Microsoft 365 and Zoho is essential, with strong English writing and governance experience valued.

Qualifications

• Matric (Grade 12) and relevant secretary/admin qualification.
• Diploma or certificate in Office Administration, Secretarial Studies, Business Administration or Corporate Governance.
• 35 years as a committee, board or executive secretary, or senior PA taking formal minutes.
• Experience in healthcare, medical devices, pharmaceuticals or another regulated industry advantageous.
• Exposure to public-sector tenders or procurement terminology advantageous.
• Accurate minute-taking that separates discussion from decisions and actions.
• Strong written English; able to summarise long discussions into clear minutes.
• Advanced Microsoft 365 (Outlook, Teams, Word, Excel); Zoho experience strongly advantageous.

Responsibilities

• Meeting cycle and scheduling: maintain an annual calendar and book rooms/Teams links; plan around December shutdown.
• Agendas and meeting packs: draft agendas and circulate packs at least 3 working days before meetings.
• Minutes and resolutions: attend meetings as non-voting secretary and record attendance, decisions and dissent.
• Action tracking and follow-up: maintain a live action register across all committees with owner and due dates.
• MD reporting: produce weekly dashboard and monthly consolidated summary for Committee Heads.
• Records and governance: file agendas, packs, minutes in Zoho with version control and flag reviews.
• Support the setup of new committees, starting with Medical Imaging Equipment.
• Committee administration: coordinate presenters and handle routine correspondence.

Skills

Minutes taking

Diary management

Stakeholder management

Microsoft 365

Zoho experience

Communication

Organisational skills

Travel willingness

Education

Matric (Grade 12)

Diploma or certificate in Office Administration

Governance/Secretarial studies

Tools

Microsoft Outlook

Teams

Word/Excel/PowerPoint

Zoho CRM

Job description

Talented Recruitment seeks a capable Committee Secretary to manage meeting calendars, agendas and packs for multiple healthcare-related committees in Durban.

You will attend meetings as a non-voting secretary, record decisions and actions, and maintain a cross-committee action log. Proficiency in Microsoft 365 and Zoho is essential, with strong English writing and governance experience valued.