Governance & Company Secretarial Administrator

Apex Group Ltd; Cape Town; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Training and development opportunities

Global exposure

Competitive remuneration

Job summary

Apex Group Ltd in Cape Town is seeking a proactive Administrator to join the Governance / Company Secretarial team. You will provide administrative and secretarial services to an allocated client portfolio under the guidance of senior staff, acting as the primary contact for clients, intermediaries, and internal stakeholders to ensure statutory and regulatory obligations are met accurately and efficiently.

This client-facing role covers meeting administration, minute drafting, statutory filings,

Qualifications

• Minimum 1 year experience in a corporate administration or company secretarial role.
• Familiarity with board governance processes and statutory requirements.
• Knowledge of Luxembourg company law or similar frameworks is advantageous.
• Experience using board portals or digital governance tools is preferred.
• Proficient in Outlook, Word and Excel with strong written and verbal communication.

Responsibilities

• Coordinate and maintain corporate calendars for assigned clients.
• Schedule board and committee meetings and draft agendas.
• Prepare board packs and distribute minutes; attend meetings virtually.
• Monitor statutory filing deadlines and assist with filings.
• Maintain up-to-date statutory registers and document repositories.
• Draft governance documents and manage document statuses and filings.
• Act as first point of contact for clients and intermediaries; liaise with Luxembourg team.
• Manage client portfolios and prioritize deadlines and regulatory requirements.
• Conduct self-reviews and communicate task statuses; uphold KPIs and quality standards.
• Contribute to a positive team culture and drive process improvements.

Skills

Corporate administration

Company secretarial

Communication skills

Attention to detail

Multitasking

Relationship building

Tools

Microsoft Office

Job description

Apex Group Ltd in Cape Town is seeking a proactive Administrator to join the Governance / Company Secretarial team. You will provide administrative and secretarial services to an allocated client portfolio under the guidance of senior staff, acting as the primary contact for clients, intermediaries, and internal stakeholders to ensure statutory and regulatory obligations are met accurately and efficiently.

This client-facing role covers meeting administration, minute drafting, statutory filings,