Global Shipping Admin Pro: Operations & Facilities Lead

Pacific International Lines; Durban; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Pacific International Lines (PIL) South Africa is seeking an Administrative Executive to provide coordinated administrative, procurement, travel, facilities and event support. Based in Durban, the role supports day-to-day workplace operations across PIL offices in South Africa, with a hands-on, multi-priority focus.

You will collaborate with the HR Manager, management and external stakeholders to manage suppliers, travel, events and governance records while representing PIL with professionalism,

Qualifications

• Minimum 5 years' experience in administration, procurement, office management, travel coordination or executive support.
• Strong supplier coordination and stakeholder management.
• Good Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Experience arranging corporate travel, events and office services.
• Experience in a multinational, shipping, logistics or service-driven environment is an advantage.

Responsibilities

• Support day-to-day office administration and supplies across PIL South Africa.
• Coordinate procurement activities, supplier sourcing and price comparisons.
• Arrange business travel, accommodation, transport and related claims.
• Support meetings, staff events and site visits with PIL branding.
• Oversee reception, calls, visitor management and front-office tasks.
• Coordinate facilities, asset records and workplace changes.
• Assist ESG, finance and governance by maintaining records.

Skills

Administrative support

Procurement

Travel coordination

Office management

Vendor coordination

Communication skills

Tools

MS Office

Job description

Pacific International Lines (PIL) South Africa is seeking an Administrative Executive to provide coordinated administrative, procurement, travel, facilities and event support. Based in Durban, the role supports day-to-day workplace operations across PIL offices in South Africa, with a hands-on, multi-priority focus.

You will collaborate with the HR Manager, management and external stakeholders to manage suppliers, travel, events and governance records while representing PIL with professionalism,