(SA)Admin Executive (DUR)

Pacific International Lines; Durban; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Pacific International Lines (PIL) South Africa is seeking an Administrative Executive to provide coordinated administrative, procurement, travel, facilities and event support. Based in Durban, the role supports day-to-day workplace operations across PIL offices in South Africa, with a hands-on, multi-priority focus.

You will collaborate with the HR Manager, management and external stakeholders to manage suppliers, travel, events and governance records while representing PIL with professionalism,

Qualifications

• Minimum 5 years' experience in administration, procurement, office management, travel coordination or executive support.
• Strong supplier coordination and stakeholder management.
• Good Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Experience arranging corporate travel, events and office services.
• Experience in a multinational, shipping, logistics or service-driven environment is an advantage.

Responsibilities

• Support day-to-day office administration and supplies across PIL South Africa.
• Coordinate procurement activities, supplier sourcing and price comparisons.
• Arrange business travel, accommodation, transport and related claims.
• Support meetings, staff events and site visits with PIL branding.
• Oversee reception, calls, visitor management and front-office tasks.
• Coordinate facilities, asset records and workplace changes.
• Assist ESG, finance and governance by maintaining records.

Skills

Administrative support

Procurement

Travel coordination

Office management

Vendor coordination

Communication skills

Tools

MS Office

Job description

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you're fueled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.

Get On Board for a Dynamic and Purposeful Career.

Are you a highly organised, proactive and service-oriented administrator who enjoys keeping operations running smoothly? Do you take pride in creating a professional office experience, building strong supplier relationships, coordinating travel and events, and supporting teams with reliable follow-through? PIL South Africa is looking for an Administrative Executive to provide coordinated administrative, procurement, travel, facilities and event support. The role is based in Durban, South Africa and will support day-to-day workplace operations across PIL offices in South Africa. This is a hands-on role for someone who enjoys variety, takes ownership, and can manage multiple priorities while representing PIL with professionalism, warmth and attention to detail.

Key Responsibilities:

As Administrative Executive, you will play a key role in supporting the day-to-day effectiveness of PIL South Africa. You will help ensure that our offices are well-run, our workplace services are responsive, our suppliers are managed effectively, and employees and visitors experience a professional and welcoming PIL environment. You will work closely with the HR Manager, management team, employees, service providers and external stakeholders to support procurement activities, office administration, travel arrangements, event coordination, facilities readiness, governance records and executive support when required. In this role you will:

• Identify, Manage office administration, supplies, records, contracts and day-to-day workplace support across PIL South Africa
• Coordinate procurement activities, including supplier sourcing, RFQs, pricing comparisons, vendor follow-ups and service delivery monitoring.
• Arrange business travel, accommodation, transport, visa support, travel advances and related claims for employees and visitors.
• Support meetings, staff events, workshops, customer engagements and site visits, ensuring professional coordination and alignment with PIL brand standards.
• Oversee reception, telephone enquiries, visitor management, courier services, meeting room bookings and front-office hospitality.
• Coordinate facilities support, office maintenance, asset records, refurbishments, workplace changes and WSH-related administrative activities.
• Support ESG, finance and governance reporting by maintaining accurate administrative, expenditure, sustainability and reconciliation records.
• Provide executive and management support as required, including scheduling, documentation, meeting packs, correspondence and follow-up actions.

MUST HAVE:

• Minimum 5 years' experience in administration, procurement, office management, travel coordination or executive support.
• Strong supplier coordination, stakeholder management and communication skills.
• Good working knowledge of Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Experience arranging corporate travel, events and office services.
• Experience in a multinational, shipping, logistics or service-driven environment will be an advantage.
• Strong attention to detail, with the ability to maintain accurate records and follow company procedures.
• Ability to manage multiple priorities, follow through on tasks and work independently with minimal supervision.
• Professional written and verbal communication skills in English

WE VALUE:

• A highly organised, reliable and proactive approach to work.
• A customer-service mindset and a positive, solutions-focused attitude.
• Strong interpersonal skills and confidence engaging with employees, leaders, visitors, suppliers and service providers.
• Professionalism, discretion and good judgment when handling confidential or sensitive matters.
• Ownership, accountability and the ability to deliver practical support in a fast-paced environment.
• A collaborative team player who contributes to a respectful and professional workplace culture.

Why Join Us:

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Opportunities for professional growth and development.

Eligibility to Apply:

This position is open to South African nationals or individuals who currently have the legal right to work in South Africa. Please note that applicants without this eligibility will not be considered.

About Us

Incorporated in 1967, Pacific International Lines (PIL) is ranked 12th among the world's top container shipping lines and is also the largest home-grown carrier in Southeast Asia. Based in Singapore, PIL is a global carrier with a focus on Asia, China, Africa, the Middle East, Latin America, Oceania, and the Pacific Islands.

Together with its affiliated companies Mariana Express Lines (MELL) and Malaysia Shipping Corporation, PIL serves customers at over 500 locations in more than 90 countries worldwide with a fleet of 100 container and multi-purpose vessels.

Apart from the core liner shipping business, PIL also has several other business units such as container manufacturing, depot, and logistics services.

PIL strives to meet the needs of its customers by providing value-adding services such as intermodal, breakbulk, and reefer services delivered on innovative technological platforms. With its focus on "Driving Connectivity" and commitment to achieving Net Zero by 2050, PIL aims to be an efficient, sustainable, and future-ready shipping line.

Pacific International Lines (PIL) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.