General Buyer

Execustaff; South Africa; Sur place; ZAR 320 000 - 420 000; Plein temps

Résumé du poste

Execustaff invites applications for a General Buyer in the East Rand, South Africa. The role focuses on purchasing, expediting, data accuracy, and admin support to ensure smooth procurement across mining and engineering segments.

You will handle POs, supplier follow-ups, and KPI reporting, while maintaining master data in the ERP. Advancement requires strong Excel, analytics, and ISO/B-BBEE awareness.

Qualifications

• Matric/Grade 12
• CIPS Level 3 Advanced Certificate in Procurement and Supply Operations
• Data and/or analytics-related certification
• Minimum 2 years' experience in procurement within the Mining and Engineering industries
• Advanced Excel skills
• Supply Chain knowledge and experience
• Analytical thinking and problem solving skills
• Report writing skills
• Mining industry technical knowledge
• MS Navision experience
• Solid Excel and ERP familiarity - good communication with branches and suppliers
• Basic understanding of ISO and B-BBEE process touchpoints
• Controls and SOPs (Standard Operating Procedures)
• Purchasing limits as defined - cannot create or approve suppliers or contracts
• Uses approved supplier list curated by the buying team
• Clear aged PR/PO backlogs - stabilise shortage queues
• Cross-train across key categories to become a reliable relief for buying team
• Increases throughput and resilience; avoids delays when senior staff are unavailable; improves service to branches

Responsabilités

• Create and convert approved purchase requisitions into Purchase Orders (POs)
• Ensure POs are issued accurately and within agreed turnaround times
• Monitor and maintain open PO reports
• Track order acknowledgements and supplier confirmations
• Follow up on unconfirmed orders and overdue supplier responses
• Assist with PO amendments, cancellations, and revisions where required
• Proactively expedite open orders and backorders
• Follow up on scheduled deliveries to ensure on-time supply
• Escalate critical late deliveries to Buyers and Procurement Management
• Communicate delivery updates to branches and internal stakeholders
• Maintain an accurate overdue order tracker
• Assist in resolving supply shortages and urgent operational requirements
• Source routine and low-risk commodities within delegated purchasing authority
• Obtain competitive quotations from approved suppliers
• Conduct RFQs and prepare quote comparisons
• Ensure compliance with procurement procedures and approved supplier requirements
• Support buyers with tactical sourcing activities and supplier follow-ups
• Resolve invoice, pricing, and GRN discrepancies with suppliers and Finance
• Follow up on supplier documentation requests
• Assist with supplier onboarding administration as directed by the buying team
• Maintain supplier communication records
• Maintain item master information within the ERP system
• Ensure accuracy of Units of Measure, supplier lead times, MOQ, supplier reference, pricing
• Compile and maintain procurement reports
• Update open order and overdue delivery reports
• Provide workload relief to Buyers across multiple categories
• Assist with procurement projects and improvement initiatives
• Crosstrain on key commodity groups
• Provide procurement coverage during leave periods and peak demand periods
• Perform additional procurement related duties as required.
• Raise Purchase Orders within approved workflows
• Request quotations from approved suppliers
• Expedite deliveries and communicate with suppliers
• Prepare supplier comparisons and recommendations
• Use approved supplier lists only
• Adhere to procurement SOPs
• Follow ISO-related purchasing requirements
• Maintain B-BBEE supplier documentation where required
• Ensure procurement records are accurately maintained and auditable

Connaissances

Advanced Excel

Analytical thinking

Problem solving

Report writing

Supply chain knowledge

Formation

Matric/Grade 12

CIPS Level 3 Advanced Certificate

Data/analytics certification

Outils

MS Navision

ERP familiarity

Description du poste

A Heavy Engineering Manufacturing Concern based in East Rand is seeking a General Buyer.

Qualifications & Experience

• Matric/Grade 12
• Tertiary qualification In CIPS Level 3: Advanced Certificate in Procurement and Supply Operations
• Data and/or analytics-related certification
• Minimum 2 years' experience in procurement within the Mining and Engineering industries
• Advanced Excel skills
• Supply Chain knowledge and experience
• Analytical thinking and problem solving skills
• Report writing skills
• Mining industry technical knowledge
• MS Navision experience
• Solid Excel and ERP familiarity - good communication with branches and suppliers
• Basic understanding of ISO and B -BBEE process touchpoints (e.g., using approved supplier lists and maintaining master data of quote comparatives)
• Controls and SOPs (Standard Operating Procedures)
• Purchasing limits as defined - cannot create or approve suppliers or contracts
• Uses approved supplier list curated by the buying team
• Clear aged PR/PO backlogs - stabilise shortage queues
• Cross-train across key categories to become a reliable relief for buying team
• Controls and SOPs (Standard Operating Procedures)
• Increases throughput and resilience; avoids delays when senior staff are unavailable; improves service to branches

Basic Function

• Provide purchasing, expediting, and administrative support to the Procurement Team by managing routine procurement activities, expediting supplier deliveries, maintaining accurate purchasing data, and assisting buyers in reducing daily workload
• Ensure continuity of procurement operations during peak workloads, leave periods, and buyer absences while supporting branch requirements and supplier performance objectives

Key Responsibilities

Purchase Order Administration

• Create and convert approved purchase requisitions into Purchase Orders (POs)
• Ensure POs are issued accurately and within agreed turnaround times
• Monitor and maintain open PO reports
• Track order acknowledgements and supplier confirmations
• Follow up on unconfirmed orders and overdue supplier responses
• Assist with PO amendments, cancellations, and revisions where required

Expediting & Supplier Follow-Up

• Proactively expedite open orders and backorders
• Follow up on scheduled deliveries to ensure on-time supply
• Escalate critical late deliveries to Buyers and Procurement Management
• Communicate delivery updates to branches and internal stakeholders
• Maintain an accurate overdue order tracker
• Assist in resolving supply shortages and urgent operational requirements

Tactical Buying & Sourcing

• Source routine and low-risk commodities within delegated purchasing authority
• Obtain competitive quotations from approved suppliers
• Conduct RFQs and prepare quote comparisons
• Ensure compliance with procurement procedures and approved supplier requirements
• Support buyers with tactical sourcing activities and supplier follow-ups

Supplier & Invoice Administration

• Resolve invoice, pricing, and Goods Received Note (GRN) discrepancies with suppliers and Finance
• Follow up on supplier documentation requests
• Assist with supplier onboarding administration as directed by the buying team
• Maintain supplier communication records

Master Data Management

• Maintain item master information within the ERP system
• Ensure accuracy of:
  • Units of Measure (UoM)
  • Supplier lead times
  • Minimum Order Quantities (MOQ)
  • Supplier reference
  • Pricing information where applicable
  • Support data quality initiatives

Reporting & KPI Support

• Compile and maintain procurement reports
• Update open order and overdue delivery reports

  General Procurement Support

  • Provide workload relief to Buyers across multiple categories
  • Assist with procurement projects and improvement initiatives
  • Crosstrain on key commodity groups
  • Provide procurement coverage during leave periods and peak demand periods
  • Perform additional procurement related duties as required.
  • Key Performance Indicators (KPIs)

  Procurement Efficiency

  • PO cycle time from approved requisition to PO creation
  • Number of PRs processed per month
  • Open requisition backlog

  Supplier Delivery Performance

  • On-time delivery follow-up completion
  • Reduction of overdue PO lines
  • Backorder resolution turnaround time
  • Expedite requests closed within SLA

  Sourcing Compliance

  • Percentage of purchases supported by:
  • Three quotations
  • Contract pricing
  • Approved catalogues

  Data Quality

  • ERP item master accuracy
  • Supplier data accuracy

    Internal Service Levels

    • Response time to branch enquiries
    • Resolution time for delivery queries
    • Stakeholder satisfaction feedback

    Permitted

    • Raise Purchase Orders within approved workflows
    • Request quotations from approved suppliers
    • Expedite deliveries and communicate with suppliers
    • Prepare supplier comparisons and recommendations

    Compliance Requirements

    • Use approved supplier lists only
    • Adhere to procurement SOPs
    • Follow ISO-related purchasing requirements
    • Maintain B-BBEE supplier documentation where required
    • Ensure procurement records are accurately maintained and auditable