General Administration Executive Assistant II

TELUS Digital; Cape Town; On-site; ZAR 420,000 - 700,000; Full time

Job summary

TELUS Digital in Cape Town is seeking an experienced Executive Assistant to support senior leaders with calendar management, meeting coordination, and high-level administrative tasks.

You will prepare presentations and financial reports, manage travel schedules and visas, handle confidential communications, and help document meetings. This role requires discretion, organization, and professionalism in a fast-paced environment.

Qualifications

• Bachelor's degree in any field.
• 3+ years experience supporting at the executive level
• Strong MS Office or Google Workspace skills are required, as well as Internet research abilities
• Experience scheduling travel arrangements for management
• Excellent calendar management skills, including the coordination of complex executive meetings
• The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Responsibilities

• Regular calendar management, requiring frequent interaction with both internal and external executives and assistants, as well as internal groups, to coordinate a variety of executive meetings and other appointments.
• May communicate and handle incoming and outgoing electronic communications on behalf of the executive/s.
• Assist executive/s with preparation of presentation materials or financial data reporting.
• Review and summarize miscellaneous reports and documents.
• May participate in meetings as required, and document/distribute minutes of meetings and other materials as may be necessary.
• May manage multiple projects, following through on issues in a timely manner.
• Arrange travel schedules, required visas, reservations and other related requirements for executive management as needed.
• Process all transactions pertaining to payment of corporate credit card, advances or liquidations.

Skills

Calendar management

Executive support

MS Office / Google Workspace

Travel scheduling

Communication skills

Confidentiality

Professionalism

Education

Bachelor's degree

Tools

Internet research

Job description

Description

• Responsible for regular calendar management, requiring frequent interaction with both internal and external executives and assistants, as well as internal groups, to coordinate a variety of executive meetings and other appointments.
• May communicate and handle incoming and outgoing electronic communications on behalf of the executive/s.
• Assist executive/s with preparation of presentation materials or financial data reporting.
• Review and summarize miscellaneous reports and documents.
• May participate in meetings as required, and document/distribute minutes of meetings and other materials as may be necessary.
• May manage multiple projects, following through on issues in a timely manner.
• Arrange travel schedules, required visas, reservations and other related requirements for executive management as needed.
• Process all transactions pertaining to payment of corporate credit card, advances or liquidations.

Functional Responsibilities

• Responsible for regular calendar management, requiring frequent interaction with both internal and external executives and assistants, as well as internal groups, to coordinate a variety of executive meetings and other appointments.
• May communicate and handle incoming and outgoing electronic communications on behalf of the executive/s.
• Assist executive/s with preparation of presentation materials or financial data reporting.
• Review and summarize miscellaneous reports and documents.
• May participate in meetings as required, and document/distribute minutes of meetings and other materials as may be necessary.
• May manage multiple projects, following through on issues in a timely manner.
• Arrange travel schedules, required visas, reservations and other related requirements for executive management as needed.
• Process all transactions pertaining to payment of corporate credit card, advances or liquidations.

Required skills + qualities (technical):

• Bachelor's degree in any field.
• 3+ years experience supporting at the executive level
• Strong MS Office or Google Workspace skills are required, as well as Internet research abilities
• Experience scheduling travel arrangements for management
• Excellent calendar management skills, including the coordination of complex executive meetings

Required skills + qualities (technical):

• The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
• Must be exceedingly well organized, flexible, and able to work independently with little or no supervision.
• Expert level written and verbal communication skills, strong decision making ability and attention to detail.

About Company:

TELUS Digital is the customer experience transformation partner to the world's most admired brands. Our diverse team weaves data, technology, and human ingenuity to deliver differentiated customer journeys, drive operational effectiveness, and scale AI solutions with meaningful value and positive impact. We craft real-world solutions in the moments that matter, from customer acquisition to lifelong loyalty. Enabled by our global reach - spanning 78,000 experts in 33 countries - and deep industry expertise, we help over 600 organizations make the customer experience feel effortless. Our solutions span Data & AI, Digital Experience & IT, CX Management and Trust & Safety. At the core of our innovation is Fuel iX™, an enterprise-grade generative AI platform that helps clients safely access and optimize leading LLMs to scale their own AI from pilot to production.

Equal Opportunity Employer Statement:

At TELUS Digital, we are proud to be an equal opportunity employer and are committed to creating a diverse and inclusive workplace. All aspects of employment, including the decision to hire and promote, are based on applicant's qualifications, merits, competence and performance without regard to any characteristic related to diversity.