Executive Assistant

TELUS Digital; Cape Town; On-site; ZAR 380,000 - 560,000; Full time

Job summary

TELUS Digital is seeking an Executive Assistant to provide high‑level administrative support in Cape Town. The role manages complex calendars, coordinates internal and external meetings, and handles diverse communications for senior leadership.

You will assist with presentation materials, financial data reporting, and project workflows, ensuring timely issue resolution. Travel planning, expense processing, and meeting minutes are also part of the responsibilities.

Qualifications

• Bachelor's degree required.
• 3+ years experience supporting at the executive level.
• Proficiency with MS Office or Google Workspace and internet research abilities.
• Experience scheduling travel for management.
• Excellent calendar management for complex executive meetings.

Responsibilities

• Manage complex calendars and coordinate executive meetings.
• Handle internal and external communications on behalf of leadership.
• Prepare presentation materials and summarize financial reports.
• Review and summarize reports and documents.
• Attend meetings as required and document/distribute minutes.
• Manage multiple projects and follow through on issues.
• Arrange travel, visas, reservations and related requirements.
• Process corporate card transactions and expense liquidations.

Skills

Calendar management

Meeting coordination

Executive support

Internet research

Travel arrangements

Discretion & professionalism

Independent work

Strong written and verbal comms

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Job description

The Executive Assistant provides high-level administrative support by managing complex calendars, coordinating internal and external meetings, and handling diverse communications. Beyond basic clerical duties like answering calls and arranging travel, the role involves preparing presentation materials, summarizing financial reports, and overseeing project workflows to ensure timely resolution of issues. Additionally, the assistant often facilitates meeting documentation and manages corporate financial transactions, such as credit card processing and expense liquidations, to ensure seamless executive operations.

• Responsible for regular calendar management, requiring frequent interaction with both internal and external executives and assistants, as well as internal groups, to coordinate a variety of executive meetings and other appointments.
• May communicate and handle incoming and outgoing electronic communications on behalf of the executive/s.
• Assist executive/s with preparation of presentation materials or financial data reporting.
• Review and summarise miscellaneous reports and documents.
• May participate in meetings as required, and document/distribute minutes of meetings and other materials as may be necessary.
• May manage multiple projects, following through on issues in a timely manner.
• Arrange travel schedules, required visas, reservations and other related requirements for executive management as needed.
• Process all transactions pertaining to payment of corporate credit card, advances or liquidations.

Required skills + qualities (technical):

• Bachelor's degree in any field.
• 3+ years experience supporting at the executive level
• Strong MS Office or Google Workspace skills are required, as well as Internet research abilities
• Experience scheduling travel arrangements for management
• Excellent calendar management skills, including the coordination of complex executive meetings

Required skills + qualities (technical):

• The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
• Must be exceedingly well organised, flexible, and able to work independently with little or no supervision.
• Expert level written and verbal communication skills, strong decision making ability and attention to detail.

TELUS Values:

• We passionately put our customers and communities first
• We embrace change and innovate courageously
• We grow together through spirited teamwork

At TELUS, we are committed to diversity and equitable access to employment opportunities based on ability.