Fleet Administrator - On-site

Placements24; Randburg; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive wage

Medical and dental insurance

Paid time off

Training and development

Job summary

Placements24 is seeking a meticulous Fleet Administrator to join our client on-site in Randburg. You will manage vehicle records, coordinate maintenance, ensure regulatory compliance, and support the fleet manager in daily operations.

The role suits an organized individual with strong administrative skills in automotive or transportation settings, capable of handling multiple tasks and working independently in a structured office.

Qualifications

• Proven experience as an administrator, preferably within fleet management or a related field.
• Excellent organizational skills and a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database management.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively in an office setting.
• High school diploma or equivalent; further qualifications in administration or logistics are advantageous.

Responsibilities

• Maintain comprehensive records of vehicle information, including registration, insurance, and maintenance history.
• Schedule and coordinate routine vehicle maintenance, inspections, and repairs with service providers.
• Process invoices and expenses related to fleet operations, ensuring accuracy and timely payment.
• Ensure compliance with all relevant road safety regulations, licensing, and permit requirements.
• Assist in managing driver-related documentation and compliance checks.
• Support the Fleet Manager with reporting, data analysis, and special projects as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Attention to detail

Independent work

Education

High school diploma or equivalent

Logistics qualifications advantageous

Tools

Microsoft Office

Database management

Job description

About the Role

Our client is looking for a meticulous and dedicated Fleet Administrator to join their team on-site in Randburg . This role is essential for the smooth and efficient management of the company's vehicle fleet. You will be responsible for maintaining accurate records, coordinating vehicle maintenance, ensuring compliance with regulations, and supporting the fleet manager in day-to-day operations. This is a hands‑on position perfect for an organized individual who thrives in a structured office environment and has a strong aptitude for administrative tasks within the automotive or transportation sector.

Key Responsibilities

• Maintain comprehensive records of vehicle information, including registration, insurance, and maintenance history.
• Schedule and coordinate routine vehicle maintenance, inspections, and repairs with service providers.
• Process invoices and expenses related to fleet operations, ensuring accuracy and timely payment.
• Ensure compliance with all relevant road safety regulations, licensing, and permit requirements.
• Assist in managing driver-related documentation and compliance checks.
• Support the Fleet Manager with reporting, data analysis, and special projects as needed.

Requirements

• Proven experience as an administrator, preferably within fleet management or a related field.
• Excellent organizational skills and a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database management.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively in an office setting.
• High school diploma or equivalent; further qualifications in administration or logistics are advantageous.

Benefits

• Competitive hourly wage and regular performance reviews.
• Standard working hours within a professional office environment.
• Comprehensive medical and dental insurance options.
• Paid time off, including annual leave and public holidays.
• Opportunities for training and development within fleet administration.