Fleet Administrator

Placements24; East London; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary

Professional development

Job summary

Placements24 is seeking an organized Fleet Administrator to support our transportation operations in East London. You will maintain vehicle records, coordinate maintenance, and ensure driver documentation complies with regulations, working closely with the Fleet Manager to keep the fleet safe and efficient.

The role requires strong MS Excel skills, attention to detail, and the ability to multitask in a busy environment.

Qualifications

• Must have administration experience in logistics/transport
• Excellent organizational skills and attention to detail
• Proficiency with MS Office, especially Excel
• Strong communication and interpersonal skills
• Familiarity with fleet management software is a plus

Responsibilities

• Maintain accurate records of vehicle registrations, licenses, and insurance.
• Schedule and coordinate vehicle maintenance, repairs, and inspections.
• Manage driver files, including licenses, certifications, and compliance documentation.
• Assist with processing of fuel cards and expense reports.
• Liaise with internal departments and external service providers regarding fleet matters.
• Ensure compliance with transportation regulations and company policies.
• Prepare reports on fleet status, maintenance schedules, and costs.

Job description

About the Role

Our client is seeking an organized and proactive Fleet Administrator to support their transportation operations based in East London . This role is crucial for maintaining accurate records, coordinating vehicle maintenance, managing driver documentation, and ensuring compliance with all regulatory requirements. You will work closely with the Fleet Manager to ensure the smooth and efficient operation of the company's vehicle fleet, contributing to operational safety and efficiency.

Key Responsibilities

• Maintain accurate records of vehicle registrations, licenses, and insurance.
• Schedule and coordinate vehicle maintenance, repairs, and inspections.
• Manage driver files, including licenses, certifications, and compliance documentation.
• Assist with the processing of fuel cards and expense reports.
• Liaise with internal departments and external service providers regarding fleet matters.
• Ensure compliance with all transportation regulations and company policies.
• Prepare reports on fleet status, maintenance schedules, and operational costs.

Requirements

• Previous experience as a Fleet Administrator or in an administrative role within a logistics or transport environment.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in MS Office Suite, particularly Excel, for record-keeping and reporting.
• Good communication and interpersonal skills.
• Familiarity with fleet management software is an advantage.
• Ability to multitask and prioritize effectively in a busy environment.

Benefits

• Competitive salary and benefits package.
• Hybrid work arrangement offering flexibility.
• Opportunities for professional development within the fleet management sector.
• A collaborative and supportive work environment.
• Contribute to the efficiency and safety of a vital company fleet.