Fleet Administrator(Internal Applications Only)

Cashbuild Group; Johannesburg; On-site; ZAR 200,880 - 312,480; Full time

Job summary

Cashbuild Group is seeking a Fleet Administrator (Internal Applications Only) to monitor and report fleet activities. The role includes maintaining service and compliance records, updating the fleet portal, and coordinating quotes and job orders with workshops.

The successful candidate will work under pressure, manage documentation accurately, and provide timely feedback while ensuring integrity and client focus in daily operations.

Qualifications

• NQF 4 or Grade 12 qualification with 1-2 years' work-related experience.
• Work under pressure.
• Workshop/fleet related experience would be advantageous.

Responsibilities

• Compile and maintain services, licences, certificate of fitness, tyre fitness and load test schedules/trackers daily.
• Update and maintain fleet tracking portal daily.
• Identify any unscheduled repair requests on daily fleet checklists from stores.
• Acquire quotes for all scheduled and unscheduled fleet expenditure.
• Create, coordinate, and follow up of all open jobs/orders between company and workshops/vendors.
• Compile and maintain the traffic offences register.
• Ensure traffic offences are paid within stipulated timelines and maintain ageing report.
• Monitor and report all fleet activities: route deviation and fleet tracking alerts (weekly/daily).
• Log insurance claims for all fleet incidents and follow up regularly.
• Provide feedback regularly and adaptively based on input.
• Handle sensitive information with integrity and accuracy.
• Deal with clients in a friendly manner and maintain a client-focused approach.

Skills

Work under pressure

Education

NQF 4 or Grade 12 qualification

Job description

Fleet Administrator (Internal Applications Only)

Monitoring and reporting on fleet activities.

Requirements

• NQF 4 or Grade 12 qualification with 1‑2 years' work‑related experience.
• Work under pressure.
• Workshop/fleet related experience would be advantageous.

Key Performance Areas

Administration

• Compiling and maintaining services, licences, certificate of fitness, tyre fitness and load test schedules/trackers daily.
• Update and maintain fleet tracking portal daily.
• Identify any unscheduled repair requests on daily fleet checklists from stores.
• Acquire quotes for all scheduled and unscheduled fleet expenditure.
• Create, coordinate, and follow up of all open jobs/orders between company and workshops/vendors.
• Compile and maintain the traffic offences register.
• Ensure traffic offences are paid within stipulated timelines and maintain ageing report.

Monitoring and Reporting

• Monitor and report all fleet activities as per:
• Route deviation
• Fleet tracking alerts.
• Weekly live monitoring.
• Daily spot live monitoring.

Insurance Claim Administration

• Log claims with insurance for all fleet incidents reported by stores/drivers.
• Regular follow up on open claims.

Providing Feedback

• Provide feedback regularly.
• Provide specific feedback.
• Adapt reactions to what others have to say.
• Ask questions based on what someone has said.
• Give the other time to get their point across.
• Listen when someone is telling something.
• Have an open and interested demeanor.

Integrity

• Create realistic expectations.
• Handle sensitive information carefully.

Accuracy

• Work in an orderly fashion.
• Ensure matters are handled in an orderly and accurate manner from start to finish.
• Prevent mistakes.
• Invest energy in checking one’s work for mistakes.

Client Focus

• Deal with clients in a friendly manner.
• Show involvement in the client’s problem.
• Makes clients feel welcome.
• Approach the client’s question with a can‑do mentality.
• Clear focus on self‑broaden and/or gaining more in-depth knowledge.
• Follow relevant training programmes and/or look for opportunities to gain experience.
• Seek and use opportunities for personal development.