Fixed Assets Administrator

South African National Blood Service; Roodepoort; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A national health service provider in Roodepoort is seeking an individual to assist in the management and administration of fixed assets. The role includes updating the Fixed Asset Register, ensuring compliance with company policies, and maintaining excellent customer relationships. Candidates should possess a Grade 12 certificate and ideally hold a diploma in Office Administration, with proficiency in MS Office and SAP.

Qualifications

• Grade 12 certificate is essential.
• Certificate or Diploma in Office Administration is preferred.
• Experience with SAP is advantageous.

Responsibilities

• Assist in managing and administering the Fixed Asset Register.
• Maintain good customer relationships through ongoing communication.
• Compile documentation for auditing purposes.

Skills

Analytical Thinking

Attention to Detail

Customer Service Orientation

Communication

Education

Grade 12

Certificate or Diploma in Office Administration

Tools

MS Office

Excel

SAP

Job description

Overview

The incumbent will assist the National Fixed Asset manager with administration and management of national fixed assets to ensure compliance with laid down business processes, policy and procedures.

KPA 1: Maintain Fixed Assets Register in Own Area of Business by Updating Register In Accordance with Standard Accounting Practices.

KPI

1. 1.1 Creation of Work Breakdown Structure (WBS).
   1. 1.1.1 Create WBS for out of budget CAPEX requirements, and send for approval by relevant managers in Finance.
   2. 1.1.2 Create asset numbers from approved WBS as required by End-users to allow shopping cart creation.
   3. 1.1.3 Approve the Shopping carts on SRM system and liaise with Procurement and End users for updates.
2. 1.2 Maintain Fixed Asset Register according to the Fixed Asset Management Policy by:
   1. 1.2.1 Co-ordination of the company wide annual fixed asset verification.
   2. 1.2.2 Counting all physical assets in own zone (CK).
   3. 1.2.3 Barcode all assets within own zone (CK).
   4. 1.2.4 Update SAP system accordingly.
   5. 1.2.5 Transfer of Fixed assets between cost centres as advised by cost centre managers.
   6. 1.2.6 Scrapping of Fixed Assets from SAP system disposing of such Assets as required from time to time by relevant cost centre managers.
   7. 1.2.7 Ensuring all disposal and transfer forms are adequately authorised.
   8. 1.2.8 Administer sale of Fixed Asset process according to the relevant SOP.
3. 1.3 Compile all documentation pertaining to Fixed Assets (Transfer / Scrapping) as per standard accounting practices and SANBS company policy for auditing purposes and maintain documentation on record.
4. 1.4 Constantly Monitor certain critical assets e.g. motor vehicles, laptops and leasehold improvements etc. this information will be updated on the required IT systems.
5. 1.5 Compile and issue reports to Cost Centre owners on any irregularities found during asset verification with regards to transfers / scrapping not recorded and / or authorized at the time.

KPA 2: Maintains Good Customer Relationships by On-Going Communication and InformationSharing to Achieve Operational Objectives in Own Area of Operations

KPI

1. 2.1 Arrange with relevant departments on all matters pertaining to movement of assets with own zone (including new assets, transfer and scrapings)
2. 2.2 Track all requests for capital expenditure from the user until the Purchase Order is placed with the supplier.
3. 2.3 Meet with cost centre managers within your Zone as required to facilitate site visits for auditing purposes.
4. 2.4 Arrange meetings as required with relevant departments to resolve queries (including purchasing of new assets, scrapping and disposing) timeously.
5. 2.5 Maintain good customer relationship by on-going two-way communication to facilitate any discrepancies, disputes and queries.

Cognitive

• Analytical Thinking and Attention to Detail
• Planning, Organising and Monitoring
• Judgement and decision making

Personal

• Ethical behaviour
• Excellence Orientation
• Self-Management
• Flexibility and adaptability
• Drive and belief in the cause

Interpersonal

• Customer ServiceOrientation
• Teamwork
• Communication
• Organisational awareness

Professional technical

• Administrative Skill
• Systems Competence
• MS Office
• Excel
• SAP

Education

• Grade 12
• Certificate or Diploma in Office Administration.

Experience and knowledge requirements