Firearm and Asset Control Officer

SBV South Africa; Cape Town; On-site; ZAR 180,000 - 270,000; Full time

Job summary

SBV South Africa in Cape Town CBD is seeking a diligent Firearm and Asset Controller to manage the gun vault, issue and receive firearms and equipment, and ensure the accuracy of registers and permits. You will verify competency documents, maintain security through strict access control, and align with Firearms Control Act and PSIRA requirements, while supporting daily administrative duties.

This permanent role requires at least 3 years of CIT experience and Grade 12, with training in Factt and

Qualifications

• 3 years CIT experience with firearm and competency knowledge.
• Grade 12 education is mandatory.
• PSIRA registration and firearm competency certificates required.

Responsibilities

• Issue firearms, ammunition and assets; ensure correct handover procedures.
• Validate SBV employee identity and authenticity for gun vault access.
• Maintain accurate firearm registers and verify permits; balance vault daily.
• Adhere to Firearms Control Act and related regulations; report incidents.
• Load system data, maintain documentation, and assist with admin tasks.

Skills

CIT experience

Firearm competency

PSIRA registration

Education

Grade 12

Tools

MS Word

MS Excel

MS Outlook

Job description

Description

• Issue correct firearms, ammunition and other company assets
• Validate if the person receiving the equipment in the gun vault is an SBV employee.
• Verify that staff complete the firearm register correctly during handover process.
• Authenticate all firearms, ammunition and equipment that are issued, matches to the relevant permit/s.
• Update the centre firearms register accordingly, where applicable.
• Reconcile firearms, ammunition and equipment that were issued to the employees to that which has been received back from employees.

Description

• Issue correct firearms, ammunition and other company assets
• Validate if the person receiving the equipment in the gun vault is an SBV employee.
• Verify that staff complete the firearm register correctly during handover process.
• Authenticate all firearms, ammunition and equipment that are issued, matches to the relevant permit/s.
• Update the centre firearms register accordingly, where applicable.
• Reconcile firearms, ammunition and equipment that were issued to the employees to that which has been received back from employees.

Assist with the minimisation of risk

• Comply with and adhere to company agreed SOPs before issuing out any firearms and legislative rules & regulations relating to firearms and safety within the gun vault area.
• Manage firearm vault keys during shifts and sign key in at the end of the shift and maintain control of access to the gun vault.
• Maintain accurate and complete registers, permits and paperwork as well as verify that the employee/s being issued with a firearm/s are in possession of a valid competency certificate for the specific category of firearm/s and are registered with PSIRA on a daily basis.
• Confirm that all assets are handed in before releasing employees from their duty on the relevant system.
• Adhere to the Firearms Control Act 60 (No 60 of 2000), the Firearms Regulations 2004 and Regulation 21.
• Tag, store and report on broken/faulty firearms received as per firearms policy and provide a detailed record of all firearms related incidents in the Occurrence Book (OB).
• Inspect firearms and ammunition on a weekly basis to ensure that firearms are clean, in a working condition and serial numbers are visible and correct.
• Control stock to validate that all company firearms, ammunition and equipment is accounted for.

Balance vault daily

• Balance & reconcile all assets received to what was issued before booking in the Vault Keys.
• Conduct thorough hand-over from one Firearms and Asset Control Officer to another.
• Complete and submit dully signed asset balancing documents to management.

Manage administrative functions within one’s area

• Conduct monthly stock inventory and reconcile with previous month.
• File all records for audit purposes.
• Obtain quotations and place orders for new stock in accordance with company policy.
• Collate sizes and forward to the Logistics Legislative Manager, receiving and dispatching all uniforms to employees as and when required.
• Assist with control room officer duties when required.
• Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
• Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome

Administration and management of applicable system

• Administer and manage the applicable system required to perform one’s tasks for the day.
• Log system faults with SBV Service Desk and notify Legislative office of fault/s.
• Obtain relevant authorisation and reference numbers if manual processes are to be followed.
• Load new employees and assets accurately on to the system.
• Identify imminent (120 days) expiry of staff firearm competency certificates and issue reminder letters within an appropriate time frame.

Liaise with local South African Police Service Station Designated Firearms Officer in terms of employee firearm competencies (obtaining printouts and verifications).

Issue and receive bags to Logistics employees (as and when required)

• Receive bags returned from runs as per SOP
• Hand out bags before departure as per SOP
• Lock and unlock the CIT vault as per SOP

Drive the organisation culture

• Drive the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.

Lead as an Ambassador and executor of Change

• Act as a change management architect in periods of change to ensure business continuity.
• Manage the integration of business units into a seamless end to end solution for customers.
• Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
• Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.

Requirements

Minimum Requirements: Work Experience

• 3 years CIT experience with knowledge on firearm and competency processes

Minimum Requirements: Education

• Grade 12

Special Training or Requirements

• Factt training
• Grade C PSIRA Registration
• Fire Arms Competency Certificate in Handgun and Rifle categories
• Intermediate Ms Word, Excel and Outlook

Work Level

Skilled

Job Type

Permanent

Salary

Market Related

EE Position

Yes

Location

Cape Town CBD