Financial Administrator

Stonebridge HR Solutions; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Stonebridge HR Solutions is seeking a Finance Administrator in South Africa to manage creditors, procurement, inventory and related financial administration. The role supports the Management Accountant and Financial Manager, ensuring accurate documentation for month-end and audits.

The ideal candidate has 2–3+ years in finance administration, strong reconciliation skills, and proficiency in MS Office and financial systems. Experience with Pastel is desirable.

Qualifications

• Grade 12 is required.
• Diploma or advanced certificate in Finance, Accounting or Bookkeeping is beneficial.
• 2–3+ years' finance administration, creditors administration or accounts payable experience (Essential).
• Experience with stock management, procurement administration and supplier management processes (Essential).
• Experience working within SOPs, internal controls and approval processes (Desirable).
• Experience supporting internal and external audit processes (Desirable).
• Experience with bookkeeping and accounting processes, procedures and controls in a hotel environment (Desirable).
• Experience with internal and external audits in a hotel environment (Desirable).

Responsibilities

• Creditors & Supplier Administration: Ensure accurate and timely administration of supplier invoices and creditor accounts.
• Invoice & Procurement Administration: Ensure supplier invoices are captured with approved Purchase Orders and documentation.
• Inventory & Asset Administration: Support inventory control, stock counts and asset documentation.
• Operational Finance Controls: Perform daily finance checks per SOPs and escalate discrepancies.
• Financial & Month-End Support: Provide documentation for month-end processing and assist with year-end procedures.
• Supplier & Contract Administration: Maintain supplier documentation and contract renewals.

Skills

English proficiency

MS Office

Financial systems

Pastel

Basic financial acumen

Stock management

Reconciliation

Document control

Pressure/Deadlines

Education

Grade 12

Finance/Accounting certificate

Tools

Pastel

Job description

Position overview:

A Finance Administrator is responsible for the effective administration of the creditors, stock purchasing administration, supplier invoice processing, supplier reconciliations, inventory administration, cash up reconciliations, and related financial administration functions within the Finance Department. The role ensures that supporting financial documentation and transactions within the scope of the position are accurately processed, appropriately authorised, reconciled and maintained in accordance with company policies, internal controls and audit requirements. The Finance Administrator provides administrative and transactional support to the Management Accountant & Operations Analyst and Financial Manager, ensuring that complete, accurate and authorised supporting documentation is available for transaction processing, reconciliations, month-end procedures and audit requirements.

Requirements:

• Grade 12
• Diploma or advanced certificate in Finance, Accounting, or Bookkeeping - beneficial
• 2–3+ years' finance administration, creditors administration or accounts payable experience (Essential)
• Experience with stock management, procurement administration and supplier management processes. (Essential)
• Experience working within an environment with documented SOPs, internal controls and approval processes. (Desirable)
• Experience supporting internal and external audit processes. (Desirable)
• Experience with bookkeeping and accounting processes, procedures and controls in a hotel environment (Desirable).
• Experience with internal and external audits in a hotel environment (Desirable).

Skills required:

• English proficiency (Essential).
• Computer literacy of MS Office (Essential)
• Computer literacy in financial and hospitality systems (Essential)
• Experience with Pastel or similar accounting packages (Desirable)
• Basic financial acumen (essential)
• Working knowledge of stock management processes, operational controls and financial systems. (Essential)
• Strong reconciliation and numerical skills
• Strong administrative and filing skills
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines
• Strong document control and records management skills.
• Ability to identify discrepancies, exceptions and non-compliance with administrative procedures.

Responsibilities (Not limited to):

• Creditors & Supplier Administration
  • Ensure accurate and timely administration of supplier invoices and creditor accounts.
  • Ensure supplier invoices are supported by appropriate approvals and documentation.
  • Maintain accurate supplier records, agreements and creditor documentation.
  • Ensure supplier accounts are reconciled, and discrepancies are identified and escalated.
• Invoice & Procurement Administration
  • Ensure supplier invoices are accurately captured and supported by approved Purchase Orders, agreements or other authorised documentation.
  • Support the procurement and receiving process by verifying that goods and services are appropriately documented.
  • Prepare invoice import files and supporting documentation for processing by the Management Accountant in Pastel.
• Inventory & Asset Administration
  • Support inventory control processes and stock count procedures.
  • Ensure relevant inventory documentation is complete and accurate.
  • Maintain asset administration records and support the annual physical verification of assets.
• Operational Finance Controls
  • Perform daily finance-related operational checks in accordance with approved SOPs.
  • Identify and report discrepancies relating to Cash-Up reconciliations, House Accounts and credit card transactions.
  • Escalate unresolved discrepancies to the appropriate HOD and/or Management Accountant.
• Financial & Month-End Support
  • Provide accurate supporting documentation and schedules for month-end processing, reconciliations and audit requirements.
  • Assist the Management Accountant and Financial Manager with financial administration and year-end procedures.
• Supplier & Contract Administration
  • Maintain accurate supplier documentation, credit applications and agreements.
  • Monitor supplier contracts for expiry and renewal requirements.
  • Coordinate the administrative completion of new and renewed supplier agreements.