Finance Administrator - Kameeldrift East

HotelJobs; South Africa; Vor Ort; ZAR 240.000 - 320.000; Vollzeit

Zusammenfassung

Luxury Hotel in Kameeldrift East is seeking a Finance Administrator to manage creditors, stock documentation, supplier invoices and cash-up reconciliations, ensuring accurate processing and policy compliance.

The role provides administrative support to the Management Accountant, Operations Analyst and Financial Manager, with responsibilities across month-end, audits and internal controls. Strong attention to detail and confidentiality are essential.

Qualifikationen

• Matric with finance/accounting diploma or certificate preferred.
• 2–3 years in finance administration or accounts payable.
• Experience with stock management and supplier management processes.
• Working knowledge of creditors, bookkeeping, inventory and financial controls.
• Understanding of asset administration, procurement controls and audit requirements.
• MS Office and hospitality systems proficiency.
• Pastel or similar accounting package experience advantageous.
• Hotel accounting and audit exposure beneficial.
• Ability to follow documented procedures with strong internal controls.
• Own reliable transport and willingness for after-hours work.

Aufgaben

• Verify supplier invoices against approved PO, agreements and documents.
• Capture supplier invoices in Wanama and allocate non-stock invoices.
• Prepare invoice import files for the Management Accountant in Pastel.
• Reconcile supplier accounts monthly and resolve discrepancies.
• Maintain creditor records and supplier agreements with a contract register.
• Monitor contract expiry dates and renewals documentation.

Kenntnisse

English proficiency

Numerical accuracy

Reconciliation skills

Administrative skills

Document control

Ausbildung

Matric

Dip. in Finance / Accounting

Tools

Pastel

Wanama

Opera

Symphony

Assetzure

Jobbeschreibung

Luxury Hotel in the Kameeldrift East area is looking for an organised and detail-oriented Finance Administrator to join their Finance Department . The successful candidate will administer creditors ; stock purchasing documentation ; supplier invoices ; inventory records & cash-up reconciliations ; ensuring accurate processing and compliance with company policies; internal controls and audit requirements. The role provides administrative and transactional support to the Management Accountant & Operations Analyst and Financial Manager.

Duties:

Creditors & Supplier Administration

• Verify supplier invoices against approved purchase orders, agreements and supporting documentation.
• Confirm that goods received are recorded, services have been rendered and invoices carry the required departmental authorisation.
• Capture supplier invoices on Wanama and allocate non-stock invoices to the appropriate accounts or cost centres as instructed.
• Prepare invoice import files for processing by the Management Accountant in Pastel.
• Reconcile supplier accounts monthly and submit reconciliations and outstanding items for review.
• Resolve supplier account queries and maintain organised creditor records.
• Assist with supplier credit applications and maintain supplier agreements and a contract register.
• Monitor contract expiry dates and coordinate documentation for renewals.

Systems; Inventory & Assets

• Review interfaces between Wanama, Opera, Symphony and Pastel, reporting discrepancies and following up on outstanding issues.
• Verify stock counts and assist with inventory control procedures.
• Maintain complete and accurate stock documentation.
• Capture approved new assets on Assetzure and maintain supporting records.
• Assist with annual physical asset verification and report discrepancies.

Operational Finance Controls

• Review daily cash-up reconciliations, checking sales against payment methods and room charges.
• Review House Accounts and credit card transaction reports against Opera.
• Report discrepancies to the relevant Head of Department and Management Accountant for investigation.
• Reconcile petty cash transactions against approved requisitions and supporting documentation.
• Follow approved procedures, financial controls and authorisation limits.

Month-End & Audit Support

• Prepare supporting schedules and documentation for reconciliations and month-end processing.
• Assist with audit files, year-end procedures and requests for supporting records.
• Maintain accurate, securely stored financial documentation.
• Protect confidential supplier, procurement and financial information in accordance with company policies and POPIA requirements.

Requirements:

• Matric. A diploma or advanced certificate in Finance, Accounting or Bookkeeping would be advantageous.
• Minimum 2–3 years’ relevant experience in finance administration, creditors administration or accounts payable.
• Experience with stock management, procurement administration and supplier management processes.
• Working knowledge of creditors, bookkeeping, inventory administration and financial controls.
• An understanding of asset administration, procurement controls and audit requirements.
• Computer literacy in Microsoft Office and financial and hospitality systems.
• Experience with Pastel or a similar accounting package would be advantageous.
• Hotel accounting experience and exposure to internal and external audits would be advantageous.
• Experience working with documented procedures, internal controls and approval processes would be advantageous.
• English proficiency and good communication skills at all levels.
• Strong numerical, reconciliation, administrative and document control skills.
• Excellent attention to detail and the ability to identify discrepancies.
• Self-motivated; reliable and able to work effectively within a team.
• High levels of integrity, professionalism and confidentiality.
• Ability to manage competing priorities and meet deadlines under pressure.
• Own reliable transport.
• Willingness to provide reasonable after-hours and weekend support when required for operations or month-end activities.
• Willingness to undergo occupational assessments.