Finance and Operations Coordinator

RecruitMyMom; Wes-Kaap; On-site; ZAR 360,000 - 600,000; Full time

Job summary

RecruitMyMom is seeking an energetic Finance and Operations Coordinator for a prestigious international luxury finishes brand to act as the operational glue of the showroom and factory. This permanent, full-time in-office role (Mon–Fri 09:00–17:00 with some flexibility) reports to the Directors and supports the in-house Accountant, managing cash flow visibility and Sage-based payment runs.

You will coordinate international imports, oversee debtor/creditor control, and drive process improvement

Qualifications

• Proven proficiency in Sage and Excel.
• 7+ years' experience in finance and bookkeeping.
• Strong organisational skills and accuracy with a zero-error mindset.
• Willingness to learn Odoo ERP as the business migrates workflows.

Responsibilities

• Assist with cash flow visibility and payment runs.
• Manage invoicing, debtor/creditor control, and vendor reconciliations.
• Coordinate international imports and logistics.
• Develop dashboards and reports for Directors.

Skills

Sage

Excel

Cash flow

Debtor management

Creditor management

Odoo

Education

Bachelor's degree in Finance

Tools

Sage ERP

Odoo ERP

SAP

Job description

A prestigious international brand in luxury building finishes is seeking an energetic Finance and Operations Coordinator to act as the operational glue of their showroom and factory. This is a permanent, full-time, in-office role (Monday to Friday, 09:00–17:00 with some flexibility) for a proactive all-rounder reporting to the Directors and supporting the in-house Accountant. You will manage the flow of financial and operational data, from cash flow visibility and Sage-based payment runs to the coordination of international imports.

Responsibilities

• Cash Flow & Financial Control: Accounting Support: Work closely with the in-house Accountant to capture invoices, allocate costs, and ensure all financial paperwork and audit trails are flawless.
  Daily Visibility: Manage day-to-day cash flow (incoming/outgoing) and prepare payment runs for local creditors and international suppliers.
  Debtor & Creditor Management: Full ownership of invoicing accuracy, supplier reconciliations, and proactive follow-ups on overdue accounts.
  Reporting: Provide Directors with weekly cash flow snapshots and highlight exceptions requiring urgent decisions.
• Sales Support & Commercial Admin: Quotation Management: Prepare and track professional quotations and proposal packs with strict version control and pricing discipline.
  Order Lifecycle: Track the handover between departments—from client deposit and order confirmation to final delivery and documentation.
• Procurement & Logistics (Import Coordination): International Supply Chain: Place and track international orders; manage lead times, shipping follow-ups, and local production elements.
  Inventory Control: Reconcile deliveries, manage claims for damages/shortages, and monitor stock levels (fast vs. slow movers).
• Systems & Process Improvement: Software Transition: Maintain current accounts in Sage while leading the transition into Odoo (ERP) for integrated sales, stock, and workflow management.
  Operational Visibility: Maintain dashboards to answer: "What's ordered, what's late, and what needs escalation?"
  Director Support: Operational Engine: Manage task lists and follow up on open items across sales and internal teams to remove bottlenecks.
  Urgency & Precision: Keep pressure on unresolved issues with a calm urgency to ensure the business stays fluid.

Requirements

• Proven proficiency in Sage (non-negotiable) and a high level of comfort with Excel (tables, filters, and reconciliations).
• Minimum 7 years' experience in finance / bookkeeping, cash flow tracking, and debtor /creditor control (Trial Balance is a bonus, but not a requirement).
• A highly organised, accountable professional with a zero-error mindset who thrives in a fast-paced environment with many moving parts.
• Strong written and verbal skills to manage supplier follow‑ups and internal sales support with calm urgency.
• A genuine willingness to learn and eventually master Odoo (ERP) as the business transitions its workflows.
• Advantageous Background in high-end interiors, building products (tiles, kitchens, hardware), or project-based environments.
• Experience handling imported goods, shipping documentation, and lead-time coordination.
• Prior experience with Odoo, SAP, or similar integrated systems.