Finance and Administration Officer

Tailormade Solution; Durban; On-site; ZAR 134,000 - 167,000; Full time

Job summary

Tailormade Solution in Durban, KwaZulu-Natal, is seeking a Finance and Administration Officer to manage day-to-day bookkeeping, financial administration, reporting and procurement support.

The role involves maintaining accurate financial records, monitoring cash flow, managing customer and supplier accounts, and providing management with reliable financial information. Strong Excel skills and independence are essential for success in this role.

Qualifications

• Grade 12 / Matric is essential.
• Minimum 2 years' practical experience in bookkeeping, accounts or a similar finance role.
• Experience in bank reconciliations, debtors, creditors, VAT processing and monthly reporting.
• Good understanding of budget-versus-actual reporting and cash flow forecasting.
• Experience using Odoo, Sage Pastel or a comparable accounting package.
• Strong Microsoft Excel skills, including formulas, lookups and pivot tables.
• Excellent numerical accuracy and attention to detail.
• Good written and verbal communication skills.
• Ability to work independently, maintain confidentiality and meet deadlines.

Responsibilities

• Manage daily bookkeeping, cashbook entries and bank reconciliations.
• Maintain accurate debtor and creditor accounts.
• Prepare customer quotations, invoices and monthly statements.
• Follow up on outstanding payments and manage debtors collections.
• Process supplier invoices, purchase orders and payment documentation.
• Reconcile supplier statements and verify supporting documentation.
• Assist with VAT reconciliations and month-end financial schedules.
• Prepare monthly management reports and budget-versus-actual comparisons.
• Monitor cash flow and maintain rolling cash flow forecasts.
• Track project costs, expenditure and profitability.
• Assist with payroll inputs and related reconciliations.
• Maintain accurate financial records, filing systems and audit documentation.
• Monitor procurement expenditure and identify cost-saving opportunities.

Skills

Excel advanced

Attention to detail

Communication skills

Independent worker

Education

Grade 12 / Matric

Bookkeeping qualification (advantageous)

Tools

Odoo

Sage Pastel

Microsoft Excel

Job description

Finance and Administration Officer

Location: Durban, KwaZulu-Natal
Salary: R12,000 - R15,000 gross per month, depending on experience
Employment Type: Full-time

About the Role

We are seeking a capable and detail-oriented Finance and Administration Officer to take responsibility for day-to-day bookkeeping, financial administration, reporting and general procurement support.

The successful candidate will play an important role in maintaining accurate financial records, monitoring cash flow, managing customer and supplier accounts, and providing management with reliable financial information.

This position would suit someone who is comfortable working independently, has strong Excel skills and can manage a varied finance and administration function.

Key Responsibilities

• Manage daily bookkeeping, cashbook entries and bank reconciliations.
• Maintain accurate debtor and creditor accounts.
• Prepare customer quotations, invoices and monthly statements.
• Follow up on outstanding payments and manage debtors collections.
• Process supplier invoices, purchase orders and payment documentation.
• Reconcile supplier statements and verify supporting documentation.
• Assist with VAT reconciliations and month-end financial schedules.
• Prepare monthly management reports and budget-versus-actual comparisons.
• Monitor cash flow and maintain rolling cash flow forecasts.
• Track project costs, expenditure and profitability.
• Assist with payroll inputs and related reconciliations.
• Maintain accurate financial records, filing systems and audit documentation.
• Monitor procurement expenditure and identify cost-saving opportunities.

Minimum Requirements

• Grade 12 / Matric is essential.
• Minimum 2 years' practical experience in bookkeeping, accounts or a similar finance role.
• Experience for bank reconciliations, debtors, creditors, VAT processing and monthly reporting.
• Good understanding of budget-versus-actual reporting and cash flow forecasting.
• Experience using Odoo, Sage Pastel or a comparable accounting package.
• Strong Microsoft Excel skills, including formulas, lookups and pivot tables.
• Excellent numerical accuracy and attention to detail.
• Good written and verbal communication skills.
• Ability to work independently, maintain confidentiality and meet deadlines.

Advantageous

• Relevant bookkeeping or accounting qualification.
• Experience in the skills development, training or SETA environment.
• Exposure to project-based financial administration.