Finance Administrator

Dlk; Cape Town; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Hybrid work environment

Flexible hours

Path to broader finance leadership

Job summary

DLK is seeking a Finance Administrator to manage day-to-day financial operations across contractor administration, timesheets, invoicing, debtors and creditors.

You will work closely with Finance, People & Culture and clients, maintaining accurate records, reconciling supplier statements and supporting month-end processes.

This 3-month engagement is based in Pinelands with hybrid work options and flexible hours, offering opportunity to grow into a broader finance leadership role.

Qualifications

• 3+ years' experience in finance administration.
• Experience with Xero or similar accounting software.
• Experience with invoicing, payables/receivables.
• Strong Excel skills and numerical accuracy.

Responsibilities

• Verify contractor and consultant information in Zoho People.
• Check timesheets and invoices for accuracy.
• Prepare and process customer and supplier invoices in Xero.
• Maintain debtor and creditor records.
• Support month-end, year-end, and audits.

Skills

Excel

Attention to detail

Numerical accuracy

Independent worker

Education

Finance/Accounting qualification

Tools

Xero

Zoho People

SharePoint

Job description

At DLK, we are intentional about the people we bring into our business. Experience and technical ability matter, but so do attitude, ownership, reliability and the way you work with others. We are looking for a Finance Administrator who takes pride in getting things right, follows through and understands that their work has an impact on our consultants, clients, suppliers and the wider business. This role supports the day-to-day financial operations of DLK across contractor administration, timesheets, purchase orders, invoicing, debtors, creditors and payments. You will work closely with Finance, People & Culture, Client Engagement and our consultants. We need someone who is organised, dependable, comfortable working to deadlines and willing to question something when it does not look right.

Key Responsibilities

• Verify contractor and consultant information on Zoho People.
• Check timesheets, contractor invoices, agreed rates and supporting information for accuracy.
• Prepare and process customer and supplier invoices in Xero.
• Maintain accurate debtor and creditor records.
• Monitor client purchase orders, available balances and expiry dates.
• Ensure client invoices are aligned to approved timesheets, rates, purchase orders and billing periods.
• Submit invoices and supporting documentation through client portals where required.
• Follow up on outstanding client payments and invoice queries.
• Prepare contractor and supplier payments for review and approval.
• Reconcile supplier statements, invoices and payments.
• Maintain finance spreadsheets, trackers and supporting schedules.
• Assist with month-end, year-end and audit requirements.
• Maintain accurate finance documentation on SharePoint.
• Liaise professionally with consultants, contractors, suppliers, clients and internal teams.
• Provide general finance administration support where required.

Requirements

• Relevant qualification in Finance, Accounting, Bookkeeping, Business Administration or a related field.
• 3+ years' relevant experience in finance administration, bookkeeping, accounts payable, accounts receivable or a similar role.
• Practical experience using Xero or similar accounting software.
• Experience working with customer and supplier invoices, purchase orders, debtors and creditors.
• Good understanding of financial reconciliations and supporting documentation.
• Strong Microsoft Excel skills.
• High level of numerical accuracy and attention to detail.
• Strong organisational skills and the ability to manage deadlines.
• Good written and verbal communication skills.
• Ability to work independently, take ownership and follow tasks through to completion.
• Experience with Zoho People, SharePoint, contractor administration, timesheet verification or working within a consulting environment would be advantageous.

What Will Help You Succeed in This Role

• Success in this role will come from how you approach your work as much as from your technical experience.
• Taking ownership and following tasks through to completion.
• Working accurately and checking information before it moves to the next stage.
• Asking questions when something does not make sense.
• Managing deadlines with urgency without compromising quality.
• Communicating professionally and treating colleagues, consultants, clients and suppliers with respect.
• Being dependable and keeping others informed when something may affect a deadline or outcome.
• Being willing to learn, adapt and contribute where support is needed.
• Bringing a practical, constructive and solution-focused approach to your work.
• At DLK, we value people who take responsibility for their contribution, work well with others and help create an environment where everyone can do their best work.

Benefits

At DLK, we want to create a working environment that supports both accountability and flexibility. This role will initially be offered as a 3-month limited duration engagement, giving both you and DLK the opportunity to assess whether the role, team and working environment are the right fit before considering a longer-term opportunity. For someone who demonstrates strong capability, ownership and continued growth, there is the potential to develop into a broader finance leadership role over time, including progression towards a Finance Manager position. The role is based at our Pinelands office. We work in a hybrid environment, with selected Wednesdays available as work-from-home days. Flexible working hours are available, with the option to work 08:00-16:30 or 08:30-17:00. You will have exposure to different parts of the business and the opportunity to build broader experience across finance, operations and consulting support. You will be part of a small, agile team where your contribution is visible and where there is room to learn, take ownership and grow. Remuneration is market-related and aligned to the experience and requirements of the role.