Finance Administration Coordinator

Pedro Portia; Randburg; On-site; ZAR 360,000 - 480,000; Full time

Job summary

PedroPortia Lounge in Fourways (Lonehill) seeks an organised Hospitality Finance Coordinator to support daily financial and operational processes, including cash-ups, payroll preparation, supplier administration, procurement, and inventory tracking.

The role covers reconciliations, month-end support, and maintaining confidential audit-ready records while improving financial controls in a fast-paced hospitality environment.

Qualifications

• 2–4 years of bookkeeping, finance administration, payroll, accounts payable, or inventory-control experience.
• Hospitality, restaurant, hotel, catering, or retail experience preferred.
• Proficiency with daily cash-ups, reconciliations, payroll inputs, supplier invoices, and stock control.
• Excel or Google Sheets proficiency.
• Experience with accounting software such as Xero, Sage, QuickBooks, Zoho Books, or similar.

Responsibilities

• Reconcile daily POS sales, cash, card payments, delivery platforms, vouchers, refunds, discounts, and deposits.
• Review cash-up documentation and investigate shortages, overages, voids, and discrepancies.
• Prepare monthly payroll inputs and adjust for hours, overtime, leave, and terminations.
• Process supplier invoices, match PO with GR, and manage payment schedules.
• Coordinate regular stock counts and investigate variances in food, beverage, packaging, and inventory.
• Contribute to food-cost, beverage-cost, gross-margin, and menu-costing analyses.
• Prepare month-end schedules and audit-ready financial records.

Skills

Bookkeeping

Payroll

Accounts payable

Inventory control

Excel

Tools

Xero

Sage

QuickBooks

Zoho Books

POS systems

Job description

About the Role

PedroPortia Lounge, located in Fourways (Lonehill) is looking for an organised and detail-oriented Hospitality Finance Coordinator to support our restaurant’s daily financial and operational processes.

This hands-on role covers cash-ups, payroll preparation, supplier administration, procurement, inventory tracking, reconciliations, and month-end support. The ideal candidate has strong bookkeeping skills, hospitality or retail experience, and the ability to work accurately in a fast-paced environment.

Key Responsibilities

• Reconcile daily POS sales, cash, card payments, delivery platforms, vouchers, refunds, discounts, and deposits.
• Review cash-up documentation and investigate shortages, overages, voids, and other discrepancies.
• Prepare monthly payroll inputs, including hours worked, overtime, leave, allowances, deductions, new starters, and terminations.
• Review payroll reports and investigate material month-on-month variances.
• Process and match purchase orders, goods-received records, supplier invoices, and credit notes.
• Maintain supplier records, reconcile statements, and prepare payment schedules for approval.
• Coordinate regular food, beverage, packaging, and consumable stock counts.
• Investigate stock variances, wastage, negative inventory, and differences between theoretical and actual usage.
• Support food-cost, beverage-cost, gross-margin, and menu-costing analysis.
• Reconcile bank, card, payroll, supplier, inventory, and other control accounts.
• Prepare month-end schedules and operational finance reports for management.
• Maintain accurate, confidential, and audit-ready financial records.
• Help improve financial controls and administrative processes across the restaurant.

Candidate Requirements

• Two to four years of relevant bookkeeping, finance administration, payroll, accounts payable, or inventory-control experience.
• Hospitality, restaurant, hotel, catering, or retail experience is strongly preferred.
• Practical experience with daily cash-ups, reconciliations, payroll inputs, supplier invoices, and stock control.
• Proficiency in Excel or Google Sheets.
• Experience with accounting software such as Xero, Sage, QuickBooks, Zoho Books, or a similar platform is a plus.
• Familiarity with restaurant POS, payroll, time-and-attendance, or inventory systems is advantageous.
• Strong attention to detail, integrity, commercial awareness, and ability to meet deadlines.
• Availability to assist with month-end, payroll deadlines, and scheduled stock counts.

How Success Will Be Measured

• Accurate and timely daily cash-ups
• Minimal unexplained cash and stock variances
• Payroll inputs submitted correctly and on time
• Supplier invoices and reconciliations completed within deadline
• Scheduled inventory counts completed and signed off
• Month-end schedules delivered accurately and on time
• No unauthorized, duplicate, or unsupported transactions
• Clear identification and resolution of financial exceptions