Financial Controller

Career Custodians; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Career Custodians is seeking a finance assistant to manage accounting processes and internal controls in a hospitality-focused environment. You will handle revenue capture, month-end journals, daily banking and reconciliations, and assist with stock control across departments.

Minimum requirements include Grade 12 and a relevant financial qualification, with 2 years in hospitality. Proficiency in Excel and stock software is expected to support accurate reporting and compliance.

Qualifications

• Grade 12 and a relevant financial qualification.
• 2 years’ experience in hospitality industry.
• Intermediate Microsoft Excel.
• Experience with Pastel Evolution, Micros and Ideal Stock.

Responsibilities

• Compiling and capturing revenue and month-end journals.
• Daily banking and capturing bank statements.
• Credit card and cash reconciliation.
• Capturing and reconciling loan accounts.
• Stock control and reconciliations in kitchen, maintenance and housekeeping.
• Spot checks on stock and values.
• Load purchase orders and follow up.
• Ensure stock receiving procedures are followed.

Skills

Communication

Cognition/Thinking

Interaction with Others

Personal Effectiveness

Attention to Detail

Ethics and Integrity

Stress Tolerance

Teamwork

Education

Grade 12

Relevant Financial qualification

Tools

Microsoft Excel

Pastel Evolution

Micros

Ideal Stock

Job description

SUMMARY

Ensuring that a business is operating effectively and efficiently. To manage accounting and monitor internal controls. Responsibilities include banking and finance activities, proper reporting and payment to all taxing authorities, insurance recommendations and related purchases and corporate documentation.

MINIMUM REQUIREMENTS

Qualifications: Grade 12

Relevant Financial qualification

Experience: 2 years’ Experience in the Hospitality Industry

Microsoft Excel Intermediate

Pastel Evolution

Micros

Ideal Stock

COMPETENCIES

Communication: Able to read, write and converse in English

Comprehension

Cognition/Thinking: Analytical thinking

Decision making & judgement

Problem Solving

Interaction with Others: Relationship Building

Teamwork

Personal Effectiveness: Accountability and Dependability

Attention to Detail/Quality

Ethics and Integrity

Stress Tolerance

DUTIES AND RESPONSIBILITIES

Operations:

• Compiling and capturing of all revenue and month-end journals
• Doing daily banking and capturing of bank statements
• Credit card & cash reconciliation
• Capturing and reconciling of loan accounts
• Check all open accounts and follow up
• Petty cash count reconciliation
• Ensure that stock procedures are followed
• Preforming spot checks of all stock in kitchen, maintenance, housekeeping etc.
• Identify any slow-moving stock and find solution to sell
• Spot checks on values of items on list
• Load Purchase orders and do follow ups.
• Ensure stock receiving systems are followed
• Manage any Staff deductions, ensure the manager allocated to the monthly Input Sheet
• Preparing of income statements
• Fixed assets register maintenance
• Closing and checking of all house accounts
• Assist with compiling of financial pack and report back

Administration:

• Checking and updating of prices
• Uploading of function specifications on written instruction
• Update seasonal changes in the different departments (menus, drinks, bedding etc.)
• Keep track of vouchers purchases and track redemption thereof

Managing:

• Provide support to all departments when necessary
• Do at least 2 duty shift per month
• Assist Host Manager
• Ensuring all financial procedures are followed by staff in all departments
• Daily revenue reports

Human Resources:

• Review and analyse leave taken by staff and ensuring documentation is in place (medical certificate, family responsibility leave etc.)
• Ensure that staff is roster correctly and that shift times and break times abide by labour law
• Complete deactivation with Final Payment Checklist (FPC) upon service termination
• Ensuring that training registers are completed
• Ensure that timekeeping and attendance is true and correct
• Update payroll with new staff details
• Ensure that all Technology Solutions are in working order
• Ensure project management are done efficiently and accurate
• Confirm that all storerooms have locks are kept neat and to company Standards.

REVIEW CRITERIA

• Willingness to work overtime
• Staff relations
• Appearance
• Product Knowledge
• Daily Admin
• Follow up of outstanding matters
• Communication to management and staff
• Problem solving
• Meeting deadlines
• Commitment to success