Faculty Administrator - Humanities

Advtech; Gauteng; On-site; ZAR 240,000 - 320,000; Full time

Benefits offered by this job

Lifelong learning subscriptions

Staff and family discounts on programs

Incentive bonus structure

Birthday vouchers

Annual leave

Job summary

Emeris National Office has a vacancy for a Faculty Administrator-Humanities. The role covers material briefing, development administration, and payroll administration for developers and moderators within a tertiary education setting.

You will work closely with the Faculty Manager and Coordinators to ensure timely delivery, contract compliance, invoicing, and accurate recordkeeping across student materials and assessment processes.

Qualifications

• Diploma (NQF Level 6) required.
• Experience in academic administration and operations management within tertiary institutions.

Responsibilities

• Material briefing and development administration.
• Developer briefing administration and contract handling.
• Collaboration with Faculty Manager and Coordinators.
• Moderation administration for invigilated and non-invigilated assessments.
• Student portal management and material QA.
• Payroll administration and onboarding of contractors.

Skills

Project management

Academic administration

Attention to detail

Stakeholder management

Communication

Quality assurance

Payroll administration

Education

Diploma (NQF Level 6)

Job description

Direct Reporting Line:

Faculty Manager

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Emeris National Office has a vacancy for a Faculty Administrator-Humanities.

Duties and Responsibilities

Material briefing and Development Administration

• Receives development plan with module tasks as per Standard Operating Procedure (SOP) to begin workflows for responsible academic.
• Ensure a complete system setup for the material briefing and development libraries. Ensure folder creation for new material and the transfer of existing material.
• Creates workflow and assigns to responsible academic for that module.
• Accountable for ensuring moderated and edited module work is returned timeousbly.
• Responsible for uploading to the system for feedback.
• Reviews feedback and actions accordingly as per instructions from responsible academic.

Developer Briefing Administration

• Based on an approved development plan, completes contracts, annexures and briefing documents for the developer.
• Responsible for creating and tracking the progress according to development due dates.
• Supports the Developer with any administrative requirements they might have.
• Uploads the material onto the system for the relevant responsible academic to check if it meets the contract requirements. Internal moderation process begins
• Responsible for ensuring invoice is received and that the developer is paid once necessary approvals have been completed.

Collaboration

• Works closely with the Faculty Manager and Faculty Coordinators in providing a holistic/measured/well-rounded and considered approach to issues and challenges that exist.

Moderation administration instrument and moderation of invigilated and non-invigilated summative assessment scripts

• Shares contract agreement and annexures with approved moderator
• Ensures the signed contract is returned.
• Supports the moderation cycle from start to end.
• Responsible for ensuring the moderator's invoice is processed and payment takes place once the moderation cycle is complete.

Student Portal Management

• Ensure quality assurance of all student materials prior to publishing to the student portals, including all material is placed on the correct institutional templates
• Uploads and approves the final version for brands.
• Ensure all security labels have been removed and replaced so they are accessible by students and lectures.

Payroll administration

• Responsible for all onboarding and contract generation of Developer, Moderators and Module Leads as required by the faculty
• Collect and verify required documentation such ID, CV and qualifications, and upload all records to IC Shared Services.
• Receive annexure requests from Deans, Deputy Deans, Faculty Managers, the National Academic Manager, the National Deputy Academic Manager, and other authorised stakeholders.
• Verify the information submitted against APS records to confirm the individual’s Independent Contractor (IC) status and the existence of an active profile. Where no active profile exists, conduct the necessary MIE verification checks before proceeding.
• Prepare and draft the addendum in accordance with the request and facilitate the approval process through Adobe Sign, for the relevant Dean or Deputy Dean and the employee to sign the addendum
• Save the signed addendum upon completion and ensure it is accurately saved and maintained within the appropriate records management system.
• Collaborate with the IC Payroll Services team to obtain any missing documents (annexures, invoices, MIE, qualifications etc.) and signatures.

Competencies / Skills required

• Project and Workflow Management
• Academic Administration
• Attention to Detail and Accuracy
• Stakeholder Management
• Communication and Collaboration
• Quality Assurance and Compliance
• Financial and Payroll Administration

Minimum Qualification Requirement

• Minimum of a Diploma (NQF Level 6)

Minimum Work Experience Requirement

• 3years – Academic Administration and Operations Management within a Tertiary Academic Institution

Salary

• Competitive salary commensurate with experience.

Benefits

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews

Technical Support

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs

Emeris isan Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.