Financial Administrator (Fixed-Term Contract)

Advtech; Gauteng; On-site; ZAR 240,000 - 320,000; Full time

Job summary

Emeris is seeking a Financial Administrator on a fixed-term contract based at Emeris, Waterfall (Midrand) National Office. You will handle cashbook processing, debit orders, bursary management and reporting to support student financials.

Key duties include processing daily bank statements, managing bursaries from application to approval, reconciling SIMS and D365 data, and providing timely financial reporting to campuses.

Qualifications

• Matric/ Financial qualification or diploma advantageous.
• 3–5 years finance experience required.
• Experience with SIMS and D365 advantageous.

Responsibilities

• Manage bursary/financial assistance applications and tracking.
• Process daily bank statements and unallocated payments; escalate as needed.
• Process weekly cash office banking (card payments) and journal postings.
• Prepare pro-forma invoices and receipts; reconcile bursaries across systems.
• Maintain trackers and report on payments and bursaries to stakeholders.
• Support training and upskilling of peers and project work.

Skills

Cashbook processing

Bursary management

Debit orders

Reporting

Education

Matric/ Financial qualification

Tools

D365

SIMS

Absa Banking System

Job description

Emerisconsolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

We are looking to appoint a Financial Administrator (Fixed-Term Contract). These positions will be based at Emeris, Waterfall (Midrand) National Office.

The purpose of the Financial Administrator: Cashbook and Credit Control role is to efficiently and effectively process daily bank statements, investigate and follow up on unallocated amounts resulting in timeous processing/ resolution of unallocated amounts as well as complete and accurate processing of monthly debit orders for student accounts. This role also requires management of financial assistance and specific bursaries from application to approval and processing in SIMS/ financial system with regular reporting. During registration timely and accurate cashbook processing is critical coupled with running AVS (account verification service) checks on banking details supplied, processing of pre-reg payments timeously, preparation of pro-forma invoices and performing a reconciliation of bursaries between SIMS, D365 and supporting documentation.

Duties and Responsibilities

Financial Assistance and Bursary Management

• Review, process and conclude bursary/ financial assistance applications against list of supporting documentation required
• Engagement with external funding suppliers as and when required for approved applicants who require funding. Including issuing of invoices, payment tracking and submitting commission payment requests to payments team
• Management of communication and confirmation of acceptance with applicants.
• Tracking of status of applications
• Management of bursaries with automatic rollover
• Management of SETA Bursaries
• Enrolment of Students who are approved for financial assistance
• Communication and reporting to campuses on applications, approvals, tracking and status of applications weekly/ monthly/ as required

Cashbook and Debit Orders

• Accurately processing of daily bank statements and escalation of all unknown payments to the bank for resolution. Accurately processing of unallocated payments to student accounts
• Accurately processing of weekly banking from the cash office (Credit/Debit card payments)
• Identifying payments for other campuses, processing of required journal and escalating to Line Manager approval and posting (NSCC and HF where required)
• Preparation of payment batches in D365 for Line Manager approval and posting (NSCC and HF where required)
• Processing of debit orders on the Absa banking system and or D365 (H2H) (1st /15th/ 25th ) of each month .
• Ensure all debit orders returned unpaid from the bank are dealt with immediately by credit controller team and NSCCs
• Managing and maintaining ABSA Template Distributions to ABSA and to the campus's - twice weekly
• Ad Hoc administration as and when required

Registration

• Timely receipting of daily cashbooks and unallocated payments
• Preparation of pro-forma invoices and receipting of app and pre-regs fees in SIMS where due to EFT payments/ payments made outside of the application portal
• Processing of pre-reg fees to student accounts once enrolled
• Processing of accepted and approved bursaries and concessions
• Conversions of accounts from Full Settlement to TERMS in system

Quality Management, Projects and Reporting

• Ensure that all trackers related to department administration is maintained and updated
• Maintain effective communication with both internal and external stakeholders regarding payment allocations and bursaries/concessions statuses
• Assistance with collating and consolidating information for reports and confirming the accuracy thereof
• Assistance with projects and other requirements related to the role and for the benefit of business
• Assistance with training and upskilling business and peers

Minimum Educational Requirement

• Minimum of Matric/ Financial Qualification ( Certificate /Diploma) advantageous

Minimum Work Requirement

• Minimum of 3-5 year's finance experience

Salary

• Competitive salary commensurate with experience.

Application Response

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Emeris is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.