Faculty Administrative Assistant - Higher Education

UWC; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

The University of the Western Cape invites applications for an Administrative Assistant: Faculty (Internal). This role provides essential administrative support to the Faculty Office and will manage the Faculty Helpdesk to ensure efficient handling of queries from students, staff and faculty members.

Reporting to the Faculty Manager, the successful candidate will support undergraduate and postgraduate administrative processes, data collation, scheduling, and coordination of meetings and events

Qualifications

• Grade 12
• Minimum of 2 years’ administrative experience in Higher Education
• Understanding of Academic Administration in a Higher Education environment

Responsibilities

• Provide comprehensive administrative support to the Faculty Office.
• Manage the Faculty Helpdesk and assist with queries.
• Assist with academic administration and data collation.
• Receive walk-in clients and maintain front desk.
• Handle enquiry management and correspondence.
• Assist with meeting administration and logistics.
• Support marketing, branding and recruitment activities.
• Assist HR-related administration and general office tasks.
• Coordinate travel arrangements and document management.
• Ensure compliance with central administrative systems.

Skills

Written and oral communication skills

Organisational and planning skills

Ability to work under pressure

Self-motivated

Education

Grade 12

Tools

Microsoft 365 Copilot

Word

Excel

PowerPoint

Job description

The University of the Western Cape invites applications for an Administrative Assistant: Faculty (Internal). This role provides essential administrative support to the Faculty Office and will manage the Faculty Helpdesk to ensure efficient handling of queries from students, staff and faculty members.

Reporting to the Faculty Manager, the successful candidate will support undergraduate and postgraduate administrative processes, data collation, scheduling, and coordination of meetings and events