Administrative Assistant (Internal Applicants Only)

Cput Sa; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Cape Peninsula University of Technology is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support to the Manager and the department in Cape Town. The role involves handling correspondence, data management, and coordinating events and purchases through internal systems.

Two years of relevant higher education administration experience and proficiency in Microsoft Office are required; knowledge of CPUT ITS procurement processes is a plus.

Qualifications

• National Diploma (NQF 6) in Office Management, Business Management and/or Administration-related fields.
• At least two years' relevant administration experience in higher education.
• Proficiency in the Microsoft Office package.
• Experience with CPUT procurement systems and processes (including ITS).

Responsibilities

• Provide administrative and secretarial support to the Manager and the department.
• Handle incoming/outgoing correspondence, data capturing, processing and storage.
• Organise events, host visitors to the Centre, and process purchases via internal systems.
• Support cooperative education programmes and related activities.

Education

National Diploma (NQF 6) in Office Management, Business Management and/or Administration-related fields

Tools

Microsoft Office

CPUT procurement systems (ITS)

Job description

Administrative Assistant (Internal Applicants Only) - (9051)

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Job Title

Administrative Assistant (Internal Applicants Only)

Faculty

Department

Cape Peninsula University of Technology -> Community Engagement & Wil -> Community Engagemt & Wil Admin

Campus/ Location

Job Type

Permanent

Occupational Function

Support / Admin

Number of Positions

1

Annual Salary Package (incl. Medical Aid rate based on principal member only)

To be confirmed

Advert Closing Date

13/11/2026

Job Purpose

• To provide administrative and secretarial support to the Manager and the department as a whole.
• To ensure effective and efficient service delivery through handling incoming and outgoing correspondence, ensuring accurate data capturing, processing and storage.
• The incumbent will also support the organising of events, host visitors to the Centre, and purchase goods and services through internal systems. The incumbent will contribute to all team efforts in the Centre and the Department and support successful completion of all team projects.

Job Knowledge, Skills and Experience

• A National Diploma (NQF 6) in Office Management, Business Management and/or Administration-related fields.
• At least two (2) years' relevant administration experience in higher education
• Proven proficiency in the Microsoft Office package
• Proven experience in CPUT procurement systems and processes (including ITS)

Recommendations

• An Advanced Diploma (NQF 7) in related fields would be advantageous.
• Experience and proven record in working with SETAs.
• Proficiency in ITS biographical data systems

Key Performance Areas / Principal Accountabilities

• Handling general office administration for the Manager: Co-operative Education, including diary and meeting administration
• Handle correspondence and logistical support for all Co-op activities
• Provide support to Co-op Co-ordinators in the Faculties
• Provide support to the SETA Projects Office
• Database and ITS tasks such as purchasing, extracting, collating, checking, uploading/updating information relevant to Cooperative Education
• Support logistical arrangements for Co-operative Education and CE&WIL events
• Provide administrative support to all cooperative education programmes
• Support information management of cooperative education
• Document production (minutes, reports, presentations, memoranda and letters, photocopying as required by cooperative education)
• Communication/correspondence with internal and external partners
• Filing and record keeping for all cooperative education functions
• Front desk client assistance and telephone coverage, including receiving and distributing mail and emails
• Other administrative duties as requested by the Manager: Cooperative Education
• Excellent written and verbal communication skills in English
• Good organising, time management & planning skills
• Administrative Skills
• Interpersonal Skills and ability to work with people from diverse backgrounds.
• Strong Learner focus
• Ability to take own initiative and to work in a team.
• Ability to work under pressure
• Client-focused approach

General Information

Closing Date: 13 November 2026

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

Copyright, Cape Peninsula University of Technology.
We are a university in Cape Town, South Africa and the only university of Technology in the Western Cape province.
We are also the largest university in the province.