Executive Secretary

Tiger Consumer Brands Ltd.; South Africa; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Tiger Brands in South Africa seeks an Executive Secretary to efficiently manage the grains executive team's administrative tasks and alleviate the executives' burden so they can focus on strategic deliverables.

The role covers diary management, meeting coordination, travel arrangements, document preparation, and general office administration to ensure smooth daily operations.

Qualifications

• Administrative aptitude to efficiently manage tasks and ease executives' burden.
• Agility to manage multiple priorities and shifting priorities.
• Excellent communication and interpersonal skills across levels.
• Problem-solving ability to address administrative challenges.
• High level of confidentiality and integrity.
• Previous secretarial experience (3–5 years) with multi-stakeholder coordination.

Responsibilities

• Coordinate meetings, conferences, and diaries with pre-meeting packs.
• Prepare presentations or reports for team members.
• Typing minutes and correspondence; filing.
• Arrange domestic and international travel; conference logistics.
• Prepare documents and manage office supplies and catering.
• Screen calls, manage mail, and process expenses and PO requests.
• Support facilities-related matters and cost reporting for the department.

Skills

Administrative aptitude

Agility

Communication

Problem Solving

Confidentiality

Experience in secretarial roles

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! The role of an Executive Secretary is to effectively and efficiently manage the administrative tasks of the grains executive team they report to, they role is to alleviate the administrative burden on Executives so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis.

WHAT YOU WILL DO:

• Co-ordination of meetings, conferences and diaries including pre-meeting pack preparation and other arrangements
• Prepare Presentations or reports for Team members
• Typing of minutes / correspondence
• Filing
• Domestic & international travel arrangements
• Conference and seminar arrangements and co-ordination
• Preparation of presentations, spreadsheets, letters, etc
• Diary management and scheduling of appointments
• Screening calls and message taking
• Sorting and screening of mail and other correspondence
• Control and manage stationery and catering requirements
• Assist Function with any facilities related matters, including maintenance, contracts, running of the office
• Expense Claims and generating of purchase orders Processing and reporting on all costs against department budget & expenses Cellular Phone administration
• Customer requests resolved
• Ad hoc admin tasks

WHAT YOU WILL BRING TO THE TABLE:

• Key attributes and competencies
• Administrative aptitude – the ability efficiently and effectively manage the administrative tasks to ease the burden on the lawyers.
• Agility – ability manage multiple tasks and in line with the ever changing priorities of the lawyers.
• Communication - Outstanding communication, interpersonal and negotiation abilities across all levels
• Problem Solver – the ability to resolve administrative challenges on behalf of the lawyers.
• Confidentiality – the ability to ensure the highest level of confidentiality and integrity.
• Experience Previous secretarial experience – minimum 3-5 years Skilled at managing competing priorities under pressure. Skilled at developing and managing multiple. stakeholders and their demands. In depth knowledge of office management and basic accounting procedures

In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.

Tiger Brands is proudly Africa’s largest listed manufacturer of fast-moving consumer goods (FMCG). We impact lives every day with our iconic, award-winning brands. Our core business is the manufacturing, marketing and distribution of everyday branded food and beverages. Our products are relevant across every meal occasion and are well positioned to grow. Being a food company means we’re an intimate part of everybody's daily lives and that’s why we get loud and proud about exploring further, roaring louder and growing together. We aim to Ignite Your Career, Grow our brands and our business. If you are looking for an exciting career in a multinational FMCG business, then Tiger Brands is the place for you to work and play. Explore the vacancies we currently have available @TigerBrands.