Executive Secretary

Tiger Brands; South Africa; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Tiger Brands in South Africa is seeking an Executive Secretary to efficiently manage the administrative tasks of the grains executive team and relieve Executives of routine duties so they can focus on strategic deliverables.

The role covers diary and meeting coordination, travel arrangements, minutes, reporting, and cost control, with emphasis on confidentiality and strong communication across all levels.

Qualifications

• Administrative aptitude – ability to efficiently manage administrative tasks to ease burden on executives.
• Agility – ability to juggle multiple priorities under changing priorities.
• Outstanding communication and interpersonal skills across all levels.
• Problem-solving mindset to resolve administrative challenges on behalf of executives.
• Confidentiality and integrity in handling sensitive information.

Responsibilities

• Coordinate meetings, conferences and diaries including pre-meeting packs.
• Prepare presentations or reports for team members.
• Typing minutes and correspondence.
• Arrange domestic & international travel.
• Expense claims and processing of purchase orders against department budget.

Skills

Administrative

Agility

Communication

Problem solving

Confidentiality

Secretarial exp 3-5y

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! The role of an Executive Secretary is to effectively and efficiently manage the administrative tasks of the grains executive team they report to, they role is to alleviate the administrative burden on Executives so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis.

WHAT YOU WILL DO:

• Co-ordination of meetings, conferences and diaries including pre-meeting pack preparation and other arrangements
• Prepare Presentations or reports for Team members
• Typing of minutes / correspondence
• Filing
• Domestic & international travel arrangements
• Conference and seminar arrangements and co-ordination
• Preparation of presentations, spreadsheets, letters, etc
• Diary management and scheduling of appointments
• Screening calls and message taking
• Sorting and screening of mail and other correspondence
• Control and manage stationery and catering requirements
• Assist Function with any facilities related matters, including maintenance, contracts, running of the office
• Expense Claims and generating of purchase orders Processing and reporting on all costs against department budget & expenses Cellular Phone administration
• Customer requests resolved
• Ad hoc admin tasks

WHAT YOU WILL BRING TO THE TABLE:

• Key attributes and competencies
• Administrative aptitude – the ability efficiently and effectively manage the administrative tasks to ease the burden on the lawyers.
• Agility – ability manage multiple tasks and in line with the ever changing priorities of the lawyers.
• Communication - Outstanding communication, interpersonal and negotiation abilities across all levels
• Problem Solver – the ability to resolve administrative challenges on behalf of the lawyers.
• Confidentiality – the ability to ensure the highest level of confidentiality and integrity.
• Experience Previous secretarial experience – minimum 3-5 years Skilled at managing competing priorities under pressure. Skilled at developing and managing multiple. stakeholders and their demands. In depth knowledge of office management and basic accounting procedures

In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.

Tiger Brands is proudly Africa’s largest listed manufacturer of fast-moving consumer goods (FMCG). We impact lives every day with our iconic, award-winning brands. Our core business is the manufacturing, marketing and distribution of everyday branded food and beverages. Our products are relevant across every meal occasion and are well positioned to grow. Being a food company means we’re an intimate part of everybody's daily lives and that’s why we get loud and proud about exploring further, roaring louder and growing together. We aim to Ignite Your Career, Grow our brands and our business. If you are looking for an exciting career in a multinational FMCG business, then Tiger Brands is the place for you to work and play. Explore the vacancies we currently have available @TigerBrands.