Executive Reception & Admin Coordinator

ZealHR; Limpopo; On-site; ZAR 120,000 - 180,000; Full time

Job summary

ZealHR is seeking a confident and professional Receptionist for a well-established accounting and professional services firm in Polokwane. You will be the first point of contact for clients, supporting directors and senior management with a focus on professionalism and exceptional service.

The role covers front-of-house duties, administrative support, diary management, meeting room bookings, and general office coordination.

Qualifications

• Previous experience in a receptionist/administrative role.
• Experience supporting directors or senior management is advantageous.
• Excellent telephone etiquette and professional communication skills.
• Strong computer literacy including Microsoft Office.
• Excellent organisational and multitasking abilities.
• Professional appearance and presentation.

Responsibilities

• Reception & Front-of-House: Welcome and assist clients, visitors, and suppliers in a professional and friendly manner; answer and direct calls promptly; manage the reception area; receive and distribute mail and packages.
• Administrative Support: Provide support to directors and management; manage diaries, meeting room bookings, and appointment scheduling; prepare documents and general office administration; maintain filing systems.
• Client Service & Communication: Act as first point of contact for enquiries; handle telephone and email correspondence; build relationships with clients and internal stakeholders; escalate enquiries and follow up.
• Office Coordination: Assist with general office coordination and daily tasks; order office supplies; liaise with service providers; support management with ad hoc duties.

Skills

Telephone etiquette

Professional communication

Organisational skills

Multitasking

Customer service

Time management

Independent worker

Team player

Tools

Microsoft Office

Job description

ZealHR is seeking a confident and professional Receptionist for a well-established accounting and professional services firm in Polokwane. You will be the first point of contact for clients, supporting directors and senior management with a focus on professionalism and exceptional service.

The role covers front-of-house duties, administrative support, diary management, meeting room bookings, and general office coordination.