Executive Personal Assistant

Hello Hired (Pty) Ltd; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Hello Hired (Pty) Ltd in Pretoria is seeking an organised Personal Assistant/Office Administrator with 4 years' experience to support senior management. You will handle correspondence, manage diaries, travel arrangements, and prepare reports.

The ideal candidate is fluent in Afrikaans and English, detail-oriented, reliable, and able to multi-task in a fast-paced environment. Matric is required, MS Office proficiency, and own transport.

Qualifications

• Matric is required
• 4 years of relevant experience
• Good knowledge of accounting principles
• MS Office proficiency
• Fluent in Afrikaans and English
• Efficient, organised, accurate
• Detail oriented with meticulous attention to detail
• Ability to multi-task
• Deadline oriented
• Hardworking and willing to go the extra mile
• Good interpersonal and communication skills
• Reliable own transport

Responsibilities

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support chairperson with business and personal matters.

Job description

Requirements

• Matric
• 4 Years relevant experience
• Good knowledge of accounting principles
• Computer literate, MS Office proficient
• Fluent in Afrikaans & English
• Efficient, organised, accurate
• Detail orientated / meticulous attention to detail required
• Ability to multi-task
• Deadline oriented
• Hardworking and willing to go the extra mile
• Good interpersonal and communication skills
• Strong personality
• Reliable own transport

Duties and responsibilities

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support chairperson with business and personal matters.