Executive Personal Assistant

Hello Hired (Pty) Ltd.; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Hello Hired (Pty) Ltd. is seeking an organised administrative assistant to support an executive team in Gauteng. You will handle correspondence, manage diaries, arrange travel, and coordinate meetings.

The role requires attention to detail, the ability to multitask, and strong communication with staff, suppliers, and clients. Fluency in Afrikaans and English is highly valued.

Qualifications

• Matric certificate is required.
• Good knowledge of accounting principles.
• Fluent in Afrikaans and English.

Responsibilities

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support chairperson with business and personal matters.

Skills

Fluent Afrikaans-English

Detail oriented

Organised

Multi-tasking

Deadline oriented

Interpersonal skills

Excellent communication

Reliable transport

Education

Matric

Tools

MS Office

Job description

Requirements:

• Matric
• 4 Years relevant experience
• Good knowledge of accounting principles
• Computer literate, MS Office proficient
• Fluent in Afrikaans & English
• Efficient, organised, accurate
• Detail orientated / meticulous attention to detail required
• Ability to multi-task
• Deadline oriented
• Hardworking and willing to go the extra mile
• Good interpersonal and communication skills
• Strong personality
• Reliable own transport

Duties and responsibilities:

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support chairperson with business and personal matters.